Accounting Assistant III - 530996

The University of Alabama; Tuscaloosa (AL); On-site; USD 27,000 - 34,000; Full time

Job summary

The University of Alabama is seeking an Accounting Assistant III to maintain accurate financial records and provide accounting support. You will help staff understand industry standards, laws, and university policy related to financial affairs, and may supervise entry-level assistants.

This role requires attention to detail, teamwork, and effective communication. Additional responsibilities include managing budgeting, purchasing, travel, personnel, and administrative functions for WVUA, ensuring

Qualifications

• High school diploma or GED with 4 years of accounting or bookkeeping experience; OR associate's degree with 2 years; OR bachelor's degree.
• Excellent written and verbal communication, strong organizational and customer service skills.
• Advanced knowledge of Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and as part of a team.

Responsibilities

• Assists WVUA with finance and administrative tasks and provides accounting support.
• Oversees budgeting, P-card reconciliations, accounts receivable, advertiser billing, and financial reconciliations.
• Serves as liaison with University financial and administrative departments and supports hiring and onboarding processes.
• Provides administrative support for regulatory reporting and department operations.

Skills

Communication

Organization

Data entry

Teamwork

Education

High school diploma or GED

Associate's degree

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Banner

Concur

Everest

Slate

Job description

Pay Grade/Pay Range:

Minimum: $19.52 - Midpoint: $24.38 (Hourly N5)

Department/Organization:

502702 - Campus Financial Affairs

Normal Work Schedule:

Monday - Friday 8:00am to 5:00pm

Job Summary:

The Accounting Assistant III maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry standards, current laws, and university policy as it relates to the financial affairs of the University. Provides guidance, trains, and/or may supervise entry-level Accounting Assistants.

Additional Department Summary:

Assists Campus Financial Affairs, Digital Media Center (DMC), and WVUA leadership with finance and administrative tasks for WVUA. Manages the financial, purchasing, travel, personnel, and administrative functions for WVUA, ensuring transactions and documentation are processed accurately and in compliance with University policies and procedures. Oversees processes related to budgeting, purchasing, P-card reconciliations, accounts receivable, advertiser billing, commission reporting, and financial reconciliations. Serves as a liaison with key University financial and administrative departments. Supports processes related to employee hiring, onboarding, promotions, and terminations. Serves as a resource to staff regarding University procedures. Coordinates closely with WVUA sales staff and student receivables on billing and account issues. Provides administrative support for departmental operations, regulatory reporting, and other assigned responsibilities.

Required Minimum Qualifications:

High school diploma or GED and four (4) years of accounting or bookkeeping experience; OR associate's degree and two (2) years of accounting or bookkeeping experience; OR bachelor's degree.

Skills and Knowledge:

Excellent written and verbal communication skills. Strong organizational and customer service skills. Efficient and accurate computer and data entry skills. Ability to work collaboratively in a dynamic setting, research and prepare comprehensive reports, work at a rapid pace with numerous interruptions, cope with stressful conditions, and demonstrate tact, versatility, and adaptability. Ability to recognize and maintain confidentiality of sensitive information. Ability to work independently, yet think and plan strategically as part of a team. Exceptional attention to detail and time management skills. Ability to prioritize and handle multiple tasks. Advanced knowledge of Microsoft Office products, including, but not limited to, Excel, Word, and Outlook.

Preferred Qualifications:

Commercial broadcast experience. Experience with reconciling budgets (state and/or grant funds). Experience using specific UA systems (Banner, Concur, Everest, Slate, etc.). Familiarity with the University's financial accounting, purchasing, and travel policies and procedures.

Background Investigation Statement:

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity:

The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster. The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.