Administrative Assistant II 4P/919

4P Consulting Inc.; Atlanta (GA); On-site; USD 25,000 - 39,000; Part time

Job summary

Georgia Power is seeking an experienced Administrative Assistant II to support the Environmental Affairs department. The role will primarily operate from the Environmental Laboratory with backup support for teams at Georgia Power Headquarters.

Ideal candidates are highly organized, proactive, and able to handle multiple leaders' administrative needs, including calendar management, travel arrangements, and document preparation in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Administrative or secretarial experience in a busy professional environment.
• Experience with: Timekeeping, Expense reporting and reconciliation, Travel arrangements, Meeting coordination, Calendar management.

Responsibilities

• Process employee time and maintain related records.
• Prepare monthly procurement card expense statements.
• Manage calendars, meetings, appointments, and scheduling.
• Coordinate meeting arrangements, catering, and room reservations.
• Set up and break down meeting rooms.
• Coordinate and approve meeting space requests.
• Schedule and support video conferences and conference bridges.
• Arrange business travel.
• Reconcile and process invoices and check requests.
• Support Purchase Requisitions, Purchase Orders, and Supply Chain activities.
• Maintain SharePoint sites and shared department resources.
• Maintain access to shared drives, Teams, SharePoint, and Outlook distribution lists.
• Prepare presentations, correspondence, and internal communications.
• Order office, breakroom, and department supplies.
• Perform filing, copying, faxing, and other general administrative duties.
• Answer phones and accurately relay messages.
• Manage visitor access, including building door and gate calls.
• Support budget preparation, expense tracking, and monthly accruals as needed.
• Perform notary responsibilities when required.
• Provide backup administrative support and assist with department-specific projects as needed.

Skills

Timekeeping

Expense reporting

Travel arrangements

Meeting coordination

Calendar management

Notary

Microsoft Office

SharePoint

Customer service

Communication

Attention to detail

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Access

Outlook

Job description

Administrative Assistant II – Environmental Affairs

Client: Georgia Power
Location: Atlanta, GA 30339
Contract: 2 Months

Job Summary

We are seeking an experienced Administrative Assistant II to support Georgia Power’s Environmental Affairs department.

This position will primarily be based at the Environmental Laboratory and will also provide support to teams located at Georgia Power Headquarters as needed. The role supports a large and diverse department involved in laboratory work, field activities, office operations, and project management.

The ideal candidate will be highly organized, proactive, detail-oriented, comfortable working in a fast-paced environment, and capable of supporting multiple employees and leaders with different administrative needs.

Key Responsibilities

• Process employee time and maintain related records.

• Prepare monthly procurement card expense statements.

• Manage calendars, meetings, appointments, and scheduling.

• Coordinate meeting arrangements, catering, and room reservations.

• Set up and break down meeting rooms.

• Coordinate and approve meeting space requests.

• Schedule and support video conferences and conference bridges.

• Arrange business travel.

• Reconcile and process invoices and check requests.

• Support Purchase Requisitions, Purchase Orders, and Supply Chain activities.

• Maintain SharePoint sites and shared department resources.

• Maintain access to shared drives, Teams, SharePoint, and Outlook distribution lists.

• Prepare presentations, correspondence, and internal communications.

• Order office, breakroom, and department supplies.

• Perform filing, copying, faxing, and other general administrative duties.

• Answer phones and accurately relay messages.

• Manage visitor access, including building door and gate calls.

• Support budget preparation, expense tracking, and monthly accruals as needed.

• Perform notary responsibilities when required.

• Provide backup administrative support and assist with department-specific projects as needed.

Required Qualifications

• High school diploma or GED required.

• Administrative or secretarial experience in a busy professional environment.

• Experience with:

  • Timekeeping

  • Expense reporting and reconciliation

  • Travel arrangements

  • Meeting coordination

  • Calendar management

• Strong organizational and prioritization skills.

• Ability to manage work from multiple employees and leaders.

• Strong customer-service and interpersonal skills.

• Excellent written and verbal communication skills.

• Ability to work independently with minimal supervision.

• Strong attention to detail and ability to meet deadlines.

• Demonstrated ability to maintain confidentiality.

• Proficiency with Microsoft Office, including:

  • Word

  • Excel

  • PowerPoint

  • Access

  • Outlook

• Ability to qualify on the required pre-employment clerical assessment.

Preferred Qualifications

• Experience supporting a large department or multiple managers.

• Experience with procurement cards, purchase requisitions, purchase orders, and invoice processing.

• Experience maintaining SharePoint sites.

• Experience supporting budgeting and monthly accrual activities.

• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP).

• Current Notary certification or stamp.

• Previous experience in a utility, environmental, laboratory, engineering, or corporate environment.

• Familiarity with Southern Company systems for timekeeping, expenses, travel, invoicing, or purchasing.

Work Environment

• Primary work location will support the Georgia Power Environmental Affairs team.

• The role may require periodic work at Georgia Power’s corporate office in Atlanta.

• Position requires frequent interaction with executives, managers, employees, vendors, visitors, and other business partners.

• Candidates must be comfortable adapting to changing priorities and handling multiple assignments simultaneously.

Key Skills

Administrative Support | Environmental Affairs | Calendar Management | Timekeeping | Procurement Cards | Expense Reconciliation | Purchase Orders | Invoice Processing | SharePoint | Microsoft Office | Travel Coordination | Meeting Coordination | Budget Tracking | PowerPoint | Outlook | Customer Service