Administrative Assistant II

Sarasota County Schools; Venice (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Sarasota County Schools is seeking a capable administrative secretary to support front office operations. The role involves managing communications, data entry, filing, scheduling, and assisting staff, students and the public with routine information.

Qualifications include a minimum of one year of secretarial experience, proficiency in standard office software, and strong organizational and communication abilities.

Qualifications

• Ability to meet and interact with the public.
• Proficiency in the use of computers and specific software.
• Knowledge of basic office equipment.
• General working knowledge of school and/or District.
• Ability to perform a multitude of clerical tasks and complete repetitive duties without close supervision.

Responsibilities

• Perform secretarial and clerical tasks and manage day-to-day communications and records.
• Operate a variety of office equipment, including computer.
• Transcribe, create and type correspondence.
• Duplicate, assemble and distribute documents.
• Maintain office records and files.
• Process communications, including telephone calls, Faxes and mail.
• Assist staff and the public by answering routine questions, scheduling appointments and completing forms.
• Prepare communications for students, parents, District staff and the public.
• Communicate effectively with public, students, coworkers and administration.
• Respond to inquiries and concerns in a timely manner.
• Assist in maintaining payroll records as assigned.
• Keep supervisor informed of potential problems or unusual events.
• Demonstrate initiative in the performance of assigned responsibilities.
• Model and maintain high ethical standards.
• Follow attendance, punctuality and proper dress rules.
• Maintain confidentiality regarding school matters.
• Maintain positive relationships with students, parents and staff.
• Participate in workshops and training sessions as required.
• Provide typing, filing, duplicating, inventory, record keeping and other general clerical duties for other school personnel as directed by supervisor.
• Perform data entry as necessary or assigned.
• Prepare all required reports and maintain all appropriate records.
• Follow all School Board policies, rules and regulations.
• Exhibit the interpersonal skills necessary as an effective team member.
• Demonstrate support for the School District and its goals and priorities.
• Sustained focus and attention to detail for extended periods of time.
• Perform other incidental tasks consistent with the goals and objectives of this position.

Skills

Secretarial skills

Public interaction

Computer proficiency

Communication

Organizational skills

Tools

Office software

Job description

• Minimum of one (1) year secretarial experience.
• Demonstrate proficiency in secretarial skills.

KNOWLEDGE, SKILLS AND ABILITIES :

Ability to meet and interact with the public. Proficiency in the use of computers and specific software. Knowledge of basic office equipment. General working knowledge of school and/or District. Ability to perform a multitude of clerical tasks and complete repetitive duties without close supervision. Ability to work alone or as part of a team. Good oral and written communication skills. Basic mathematical skills. Good organizational skills.

REPORTS TO :

JOB GOAL

To perform the duties and functions of the position so that the effectiveness and efficiency of the office is maintained.

SUPERVISES :

N/A

PERFORMANCE RESPONSIBILITIES :

• Perform secretarial and clerical tasks and manage the day-to-day processing of communications, records and secretarial duties within the office.
• Operate a variety of office equipment, including computer.
• Transcribe, create and type correspondence.
• Duplicate, assemble and distribute documents.
• Maintain office records and files.
• Process communications, including telephone calls, Faxes and mail.
• Assist staff and the public by answering routine questions, scheduling appointments and completing forms.
• Assist in preparing communications for students, parents, District staff and/or the public regarding various activities and announcements.
• Communicate effectively with public, students, coworkers and administration.
• Respond to inquiries and concerns in a timely manner.
• Assist in maintaining payroll records as assigned.
• Keep supervisor informed of potential problems or unusual events.
• Demonstrate initiative in the performance of assigned responsibilities.
• Model and maintain high ethical standards.
• Follow attendance, punctuality and proper dress rules.
• Maintain confidentiality regarding school matters.
• Maintain positive relationships with students, parents and staff.
• Participate in workshops and training sessions as required.
• Provide typing, filing, duplicating, inventory, record keeping and other general clerical duties for other school personnel as directed by supervisor.
• Perform data entry as necessary or assigned.
• Prepare all required reports and maintain all appropriate records.
• Follow all School Board policies, rules and regulations.
• Exhibit the interpersonal skills necessary as an effective team member.
• Demonstrate support for the School District and its goals and priorities.
• Sustained focus and attention to detail for extended periods of time.
• Perform other incidental tasks consistent with the goals and objectives of this position.

PHYSICAL REQUIREMENTS :

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT:

Salary and benefits shall be paid consistent with the District’s approved compensation plan. Length of the work year and hours of employment shall be those established by the District.

EVALUATION :

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.