High School Secretary/Attendance Clerk

North Lamar Independent School District

Paris (TX)

On-site

USD 32,000 - 40,000

Full time

4 days ago

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Job summary

North Lamar Independent School District is seeking a School Administrative Assistant to provide clerical and secretarial support at a campus. Under guidance of the principal and executive secretary, you will help relay information about school procedures and coordinate a range of student and staff services.

Responsibilities include preparing notices, scheduling events, maintaining records, handling mail, greeting visitors, answering calls, and data entry for enrollment and attendance.

Qualifications

Ability to describe problems and communicate with supervisor as required.
Ability to maintain cooperative working relationships.
Ability to follow written or oral instructions.
Ability to perform basic arithmetic operations.
Ability to use Word, Excel, PowerPoint, Internet and Outlook.
Ability to solve problems and maintain confidentiality.
Ability to organize and manage time effectively.

Responsibilities

Prepare, copy and distribute notices and memoranda to inform staff of activities.
Plan and schedule events and maintain calendars for campus events.
Maintain documents, files and records for audit trails and compliance.
Prepare purchase orders for district accounting.
Maintain inventories of supplies and materials.
Greet visitors and assist students and staff.
Answer phones and provide information to callers.
Distribute mail and manage outgoing mail.
Register new students and enter enrollment data into the system.
Respond to inquiries from students, parents and employees.

Skills

Describe problems

Oral and written communication

Cooperative relationships

Follow instructions

Basic arithmetic

Computer literacy

Problem solving

Teamwork with diverse groups

Document processing accuracy

Confidentiality

Time management

Office management knowledge

Education

High school diploma

Shorthand or speed writing (desirable)

Experience in office management (preferred)

Tools

Word

Excel

PowerPoint

Internet

Outlook

Job description

Date Posted: 8/21/2026

School Administrative Assistant

Position Purpose

Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work related matters.
Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
Assists in maintaining documents, files and records for the purpose of providing up to date reference and audit trail for compliance.
Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
Assist visitors to the office, including students, parents, substitutes teachers, and others.
Answers telephone calls, and provide information and assistance to callers.
Distribute incoming mail appropriately; sends outgoing mail.
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

Ability to describe problems and work orally or in writing to supervisor as required.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
Ability to problem solve job related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Organizational and time management skills.
Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments. * See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: