Administrative Assistant II

Roswell Park Cancer Institute; United States; On-site; USD 56,000 - 71,000; Full time

Job summary

Health Research Inc. (HRI) Roswell Park Division's Immunology department seeks an Administrative Assistant II to support graduate faculty and students.

You will manage lecture preparations, schedule classrooms, assist with student dissertations, and coordinate guest speakers and tuition payments to UB. Key duties include facilitating travel arrangements, reimbursements, and serving as a liaison among faculty, students, and ancillary departments.

Qualifications

• Associate's degree and the equivalent of four years of full-time secretarial or related experience; or
• High School Diploma or High School Equivalency Diploma and the equivalent of five years of full-time secretarial or related experience.

Responsibilities

• Support graduate faculty and students, including teaching preparations, lectures, exams and classroom scheduling.
• Assist with student dissertations, guest speakers and related coordination tasks.
• Process tuition payments to UB, coordinate travel arrangements and reimbursements, and liaise with faculty, students, and ancillary departments.
• Maintain a detailed student records database and provide cross-coverage for the administrative team.

Skills

Meticulous attention to detail

Strong organizational skills

Proactive initiative

Education

Associate's degree

High School Diploma or GED

Tools

Excel

Word

PowerPoint

Teams

Job description

Title: Administrative Assistant II

Job Type: Regular

Company: Health Research, Inc. (HRI) Roswell Park Division

Department: Immunology

Time Type: Full time

Weekly Hours: 40

FTE: 1

Shift: First Shift (United States of America)

Summary

The Department of Immunology is seeking an Administrative Assistant II to support our graduate faculty and students. We have a robust graduate program currently supporting 25 predoctoral students. This position is responsible for supporting our teaching faculty including preparations for student lectures, exams, scheduling classrooms, assisting with student dissertations to include handling details for guest speakers, processing tuition payments to UB, assisting with travel arrangements and reimbursements and acting as a liaison for the faculty, student s and ancillary departments as needed. The Administrative Assistant II maintains a database of detailed student records and attention to detail is critical. This position will also provide cross coverage for other members of the administrative team in the department as assigned. This position requires a high level of initiative, ability to anticipate needs, and meticulous attention to detail.

Salary

Salary range for the Administrative Assistant II is $56,025 - $71,201 annually which also includes a comprehensive benefits package.

The listed pay range reflects the range of potential compensation for this role. The actual offer may vary based on qualifications, skills, and experience

Qualifications

1. Associate's degree and the equivalent of four (4) years of full-time secretarial or related experience; or
2. High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years of full-time secretarial or related experience.

NOTE: Required degrees must have been granted by an accredited college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices.

Preferred Qualifications

• We are seeking a meticulous, detail oriented, self-motivated individual. The preferred candidate will have a Bachelor's degree and experience working in an higher education environment providing support to multiple stakeholders.
• Records and/or project management experience along with advanced experience working with Microsoft 365 platform (Excel, Word, PowerPoint, Teams), a willingness and ability to adapt to new technology is also desired.
• Previous knowledge of PubMed, MyNCBI and grant submissions is helpful but not required.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual's relationship or association with a member of a protected category or any other protected group status as defined by law.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

Reasonable Accommodation Request: RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email [e-mail] and let us know the nature of your request and your contact information.

Our Core Values

RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values:

• Innovation
• Integrity
• Teamwork
• Commitment
• Compassion
• Respect

Grant Funding

This is a grant-funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required.

E-Verify Employer

Health Research Inc. (HRI) Roswell Park Division participates in the E-Verify program.