Administrative Assistant II

Codinix Consulting Services; Trenton (NJ); On-site; USD 23,866 - 33,992; Full time

Job summary

Codinix Consulting Services is seeking a reliable Administrative Assistant II to support office operations in Trenton, NJ. The role focuses on document management including scanning, archiving, and organizing records. Candidates should have strong organizational skills and basic proficiency in Microsoft applications. Preferred experience includes clerical office tasks and records management. This position offers a pay rate of $21.00/hour with a Monday to Friday work schedule, and requires the ability to lift up to 25 lbs.

Qualifications

• Experience in scanning, archiving, filing, and purging files.
• Strong organizational and time management skills.
• Ability to follow established procedures and maintain accuracy.
• Basic computer proficiency, including Microsoft applications.
• Must be able to lift up to 25 lbs.

Responsibilities

• Scan and digitize documents accurately and efficiently.
• Archive, file, and organize physical and electronic records.
• Purge outdated or unnecessary files in accordance with office procedures.
• Maintain confidentiality and proper handling of sensitive documents.
• Assist with general administrative and clerical tasks as needed.
• Ensure records are properly labeled, stored, and retrievable.
• Operate office equipment including scanners and computers.

Skills

Scanning

Archiving

Filing

Organizational skills

Time management

Tools

Microsoft applications

Job description

Location: Trenton, NJ 08625
Work Schedule: Monday–Friday, 8:30 AM – 4:30 PM
Lunch Period: 1 Hour Unpaid
Work Setting: Onsite / Office-Based
Pay Rate: $21.00/hour on W2 (No Benefits)
Interview Mode: In Person

Position Overview

We are seeking a reliable and detail-oriented Administrative Assistant II to support office operations through document management and administrative support activities. The ideal candidate will have experience with scanning, archiving, filing, and purging files while maintaining organized and accurate records.

Key Responsibilities

• Scan and digitize documents accurately and efficiently
• Archive, file, and organize physical and electronic records
• Purge outdated or unnecessary files in accordance with office procedures
• Maintain confidentiality and proper handling of sensitive documents
• Assist with general administrative and clerical tasks as needed
• Ensure records are properly labeled, stored, and retrievable
• Operate office equipment including scanners and computers

Required Qualifications

• Experience in scanning, archiving, filing, and purging files
• Strong organizational and time management skills
• Ability to follow established procedures and maintain accuracy
• Basic computer proficiency, including Microsoft applications
• Must be able to lift up to 25 lbs.

Preferred Qualifications

• Prior administrative or clerical office experience
• Experience handling records management or document retention processes