Document Management Associate

Medlogix; Hamilton (NJ); On-site; USD 21,000 - 30,000; Full time

Job summary

Medlogix in Hamilton, NJ is seeking a Document Management Associate to support daily operations by processing incoming and outgoing mail communications.

The role requires handling mail, scanning, faxing, and data entry, with a focus on organization and timely processing. Hours are Monday to Friday, 8 am to 4:30 pm EST.

Strong MS Office skills and attention to detail will help manage packages, certifications, and reception duties as needed.

Qualifications

• High School Diploma required.
• Experience with document handling and office tasks.
• Proficient with MS Office and Outlook; strong written and verbal communication.

Responsibilities

• Receives, identifies, and delivers incoming packages internally.
• Opens incoming mail and processes it accordingly.
• Meter mail and maintain meter machine reports.
• Send UPS packages as instructed.
• Fold letters and stuff envelopes.
• Faxing, emailing, or scanning documentation as instructed.
• Sorting, looking up, and counting various documents.
• Process outgoing IME Certified letter as needed.
• Receive, log and process incoming certified mail as needed.
• Send outgoing mail from Document Mgmt. email as needed.
• Cover Reception desk as needed.
• Print outgoing letters using Automate, as needed.
• Run and maintain the folder inserter, as needed.
• Monitor and process 'Return to Sender' workflow, as needed.
• Performs additional duties as directed by Document Management Lead or Manager.

Skills

MS Office

Organizational skills

Data entry

Written and verbal communication

Follow instructions

Education

High School Diploma

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Document Management Associate

Hamilton, NJ, US

JOB TITLE : Document Management Associate

DEPARTMENT:Centralized Support Services/Document Management

FLSA STATUS: Non-exempt. Monday to Friday, 8 am to 4:30 pm EST

OVERVIEW: To assist in the daily operations by processing both incoming and outgoing mail communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives, identifies, and delivers incoming packages internally.


• Opens incoming mail and process it accordingly.


• Meter mail and maintain meter machine reports.


• Send UPS packages as instructed.


• Fold letters and stuff envelopes.


• Faxing, emailing, or scanning documentation as instructed.


• Sorting, looking up, and counting various documents.


• Process outgoing IME Certified letter as needed. as needed


• Receive, log and process incoming certified mail as needed.


• Send outgoing mail from Document Mgmt. email as needed.


• Cover Reception desk as needed.


• Print outgoing letters using Automate, as needed


• Run and maintain the folder inserter, as needed


• Monitor and process “Return to Sender” workflow, as needed


• Performs additional duties as directed by Document Management Lead or Manager.

SKILLS:

• Proficient in Microsoft Office and Outlook, at a mid- level or above


• Organizational skills


• Data Entry Skills


• Excellent written and verbal communication skills


• Ability to follow instructions.


• Demonstrate the ability to do multiple tasks, prioritize effectively, and successfully fulfill work assignments.


• Proficient computer skills (create folders, open attachments, drag/drop PDF’ s, open/download information from CD’s & flash drives)

EDUCATION, EXPERIENCE AND TRAINING:

• High School Diploma required.


• Previous experience with Document Handling


• Prior experience in performing office-related tasks such as faxing, emailing, and scanning documents.

PHYSICAL DEMANDS:

• Carrying, Lifting, Standing, and sitting for extended periods of time.