Administrative Assistant II

Deutsche Post; Tracy (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Attendance bonus

Affordable medical, dental, and vision

PTO program

401(k) with generous company match

Tuition reimbursement program

Excellent training and career advance­

Job summary

DHL is hiring an Administrative Assistant II to provide essential clerical support, manage personnel records, and assist with payroll tasks in a fast-paced, team-oriented environment. The role emphasizes discretion, organization, and effective communication with management and associates.

The position requires at least two years of related experience and a high school diploma or equivalent, with opportunities for growth and a comprehensive benefits package for full-time staff.

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Skills

Microsoft Office

Excel

Outlook

Word

Education

High School Diploma or Equivalent

Job description

At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay.

Position: Administrative Assistant II

Shift: First

Pay: TBD

Additional Incentives: All full-time employees are eligible for attendance bonus

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Intermediate Experience in Microsoft applications, Excel, Outlook, Word
• Very organized, great attention to detail, and team player.
• Minimum of 1 year of payroll experience preferred.
• Multi-takser is a requirment
• Confindentiality
• Adapability

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.