Administrative Assistant II

Talentify; Bloomington (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Attendance bonus

Paid weekly

Healthcare coverage

Paid vacation

401(k) match

Tuition reimbursement

Career advancement opportunities

Overtime opportunities

Job summary

DHL Supply Chain in the United States is hiring an Administrative Assistant II to support management with clerical and secretarial duties, maintain records, and handle payroll-related tasks. This is a full-time role with a Monday–Friday schedule and hourly pay.

The ideal candidate will be proficient in Microsoft Office (Excel, Outlook, Word), highly organized, capable of handling confidential information, and comfortable working in a fast-paced logistics environment.

Qualifications

• Two years related experience
• High School Diploma or Equivalent, preferred

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.

Skills

Microsoft Office

Organizational skills

Attention to detail

Team player

Payroll experience

Multitasking

Confidentiality

Adaptability

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay.

Position: First (1st) Administrative Assistant II

Shift: Monday - Friday 8:00am - 4:30pm

Pay: $23.50 per hour overtime based on business needs needs to be flexible.

Additional Incentives: All full-time employees are eligible for attendance bonus

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Intermediate Experience in Microsoft applications, Excel, Outlook, Word
• Very organized, great attention to detail, and team player.
• Minimum of 1 year of payroll experience preferred.
• Multi-takser is a requirment
• Confindentiality
• Adapability

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work and Top Employer in the US for the 3rd year in a row

- Paid weekly

- AFFORDABLE medical, dental, and vision coverage offered on your 30th day

- Paid vacation

- 401(k) with generous company match

- Tuition reimbursement program

- Excellent training and career advancement opportunities

- Overtime based on customer volume

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.