Administrative Assistant II

Deutsche Post; Palmyra (Lebanon County); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO program with paid holidays and VAC

401(k) with company match

Tuition reimbursement program

Training and career advancement

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to support management with clerical duties and personnel records. You will work under general supervision, provide courteous service to associates, and perform a range of administrative tasks to keep the office running smoothly.

The role involves screening calls, maintaining filing systems, coordinating meetings and travel, and assisting with onboarding and payroll processes. Strong attention to detail is essential.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, directing to appropriate managers or offices.
• Provide information to callers with knowledge of the manager's area and company policies.
• Perform confidential administrative tasks and prepare reports.
• Maintain records, schedule meetings, and arrange travel as needed.
• Handle payroll records and serve as central communication point for associates.

Skills

Two years related experience

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Job description

DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include

• Greeting and assisting visitors, associates, supervisors, and managers in a professional and welcoming manner.
• Screening and directing telephone calls promptly and accurately.
• Operating computers using Microsoft Office applications and other specialized software programs.
• Conducting inventories, placing orders, and maintaining organized filing systems.
• Collaborating with HR to coordinate events, prepare giveaways, and support engagement activities.
• Welcoming new hires and assisting with onboarding processes.
• Performing additional administrative and operational tasks as assigned.

Position: Administrative Assistant II

Shift: Monday –; Friday, 8:00 am –; 4:00 pm

Pay: $19.45 per hour

Be part of the world’s largest logistics company!DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages include:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

#LI-DNP