Administrative Assistant II

DHL; Tracy (CA); On-site; Confidential; Full time

Benefits offered by this job

Affordable health coverage

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL is seeking an Administrative Assistant II to provide essential clerical support to management and maintain personnel records. The role requires a detail-oriented, organized team player with payroll exposure and strong MS Office skills.

Responsibilities include handling calls, coordinating travel, processing payroll, and maintaining confidential files. Join DHL, a leader in contract logistics, and contribute to a dynamic, growth-focused environment.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.
• Payroll experience is a plus.
• Intermediate experience with Microsoft Office tools (Excel, Outlook, Word) and attention to detail.

Responsibilities

• Provide administrative and clerical support to management including personnel records management.
• Work under general supervision of the General Manager providing personal secretarial services and administrative assistance.
• Screen telephone calls and visitors; relay information to relevant managers and offices.
• Process weekly payroll records and maintain confidential information.
• Schedule meetings and appointments; arrange travel and hotel accommodations as needed.
• Open and review mail; draft responses and delegate items as appropriate.
• Maintain filing systems and prepare reports for leadership.
• Coordinate internal communications and serve as central contact for associates.
• Perform additional duties as assigned.

Skills

Microsoft Office

Excel

Outlook

Word

Attention to detail

Team player

Payroll experience

Multi-tasking

Confidentiality

Adaptability

Education

Two years related experience

High School Diploma or Equivalent

Job description

At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay.

Position: Administrative Assistant II

Shift: First

Pay: TBD

Additional Incentives: All full-time employees are eligible for attendance bonus

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Intermediate Experience in Microsoft applications, Excel, Outlook, Word
• Very organized, great attention to detail, and team player.
• Minimum of 1 year of payroll experience preferred.
• Multi-takser is a requirment
• Confindentiality
• Adapability

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.