Administrative Assistant II

Abbott; Texas; On-site; USD 31,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition reimbursement

Student debt program

FreeU education benefit

Career development

Job summary

Abbott, a global healthcare leader, is seeking an Administrative Assistant II to support the Neuromodulation division. The role spans calendar management, travel arrangements, expense handling, and liaison work for executives at our Plano or Austin locations.

Ideal candidates bring at least 3 years of administrative experience, strong Microsoft Office skills, and familiarity with corporate travel and document processing. Abbott offers comprehensive benefits and career development opportunities.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of administrative experience or equivalent.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Handle all administrative functions: answer phones, manage calendars, schedule travel, handle correspondence and couriers.
• Process expense reports and assist with meeting/event planning.
• Prepare presentations from source materials and support teleconference setups.
• Coordinate onboarding for new staff and assist with budget tracking as needed.
• Maintain departmental files per corporate and regulatory requirements.
• Follow procurement and branding guidelines and manage stationery orders.
• Assist with onboarding of new administrative assistants and train where needed.
• Maintain confidentiality and manage high-level executive interactions.

Skills

Microsoft Office proficiency

Communication skills

Education

High School Diploma or GED

Some college coursework

Tools

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Job Title

Administrative Assistant II

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify forfree medical coverage in ourHealth Investment Plan (HIP) PPOmedical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position can be based in Plano, TX or Austin, TX within our Neuromodulation division. Our Neuromodulation business includes implantable devices compatible with mobile technology to help people who suffer from chronic pain and movement disorders. These non-opioid therapies allow us to provide interventional pain therapy to patients throughout the pain continuum.

What You’ll Work On

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

• Orders business cards and stationery.

• Uses intermediate to advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• May train/coordinate work for new administrative assistants.

• Consistently interacts with high-level executives.

• Intermediate to advanced knowledge and understanding of business processes and requirements.

• Frequently handles confidential or business-sensitive information.

• Data is typically employee-level or one-dimensional.

• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule.

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

• Orders business cards and stationery.

• Uses intermediate to advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• May train/coordinate work for new administrative assistants.

• Consistently interacts with high-level executives.

• Intermediate to advanced knowledge and understanding of business processes and requirements.

• Frequently handles confidential or business-sensitive information.

• Data is typically employee-level or one-dimensional.

• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule.

Required Qualifications

• High School Diploma or GED, or an equivalent combination of education and work experience.
• Minimum of 3 years of administrative experience or equivalent experience.
• Ability to operate with general instruction and some supervision.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Preferred Qualifications

• Some college coursework or post-secondary education preferred.

The base pay for this position is

$22.45 – $44.85/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Administrative Support

DIVISION:

NM Neuromodulation

LOCATION:

United States > Austin : 8701 Bee Caves Rd

ADDITIONAL LOCATIONS:

United States > Texas > Plano : 6901 Preston Road

WORK SHIFT:

Standard

TRAVEL:

Not specified

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous walking for prolonged periods (more than 2 hours at a time in an 8 hour day)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

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