Administrative Assistant II

Creative Solutions Services, LLC; South San Francisco (CA); Hybrid; USD 60,174,000 - 97,424,000; Full time

Benefits offered by this job

Weekly pay

Medical insurance

Dental insurance

Vision insurance

Job summary

Creative Solutions Services, LLC is seeking an Administrative Assistant II to support a Director-level team in Translational Safety, providing proactive administrative coordination in a hybrid South San Francisco setting.

The role requires 5–10 years of admin experience, strong calendar and communication skills, and the ability to manage multiple priorities with discretion and professionalism.

Qualifications

• REQUIRED 5-10 years exp- Administrative experience and/or transferable administrative skills
• Thoroughly skilled in all administrative duties
• Ability to handle routine and impromptu assignments with minimal supervision
• Must be proficient in general computer applications including but not limited to email, calendar, word-processing, spreadsheet, database, and presentation applications
• Microsoft Office and Google suite experience highly preferred
• Moderately skilled in written and interpersonal communication
• Ability to establish contacts outside of one’s work group and develop partnerships with others to improve efficiency
• Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues within and outside of the department
• Strong organization and prioritization skills with ability to multi-task

Responsibilities

• Maintain multiple complex calendars
• Facilitate communications on behalf of the team ensuring key information is proved clearly, quickly and accurately at the appropriate time
• Plan, schedule, and coordinate onsite/offsite meetings and team building events
• Coordinate travel and conference attendance
• Process invoices, payments, and expense reports using standard corporate applications
• Maks productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions
• Works on moderately difficult assignments, requiring resolution of issues within defined parameters that require occasional deviation
• Solve problems and make decisions within general parameters set by one’s managers
• Exercise sound judgment and discretion of sensitive/confidential information
• Maintain standard Development tracking tools utilizing computer and software applications
• Serve as a resource for the department staff and administrative teams
• Provide back‑up coverage for Administrative Professional team members
• Strong customer focus and team participation
• May also serve as a team leader, coordinating and assigning the work of others
• And other duties as assigned

Skills

Calendar management

Communication

Multi-tasking

Microsoft Office

Google Suite

Problem solving

Travel coordination

Teamwork

Tools

Microsoft Office

Google Suite

Job description

Administrative Assistant II

Location-1 DNA Way South San Francisco CA USA 94080

Contract Duration:6+ Months (Potential for Extension or Full-Time Conversion)

Pay Rate:$21hr-$34hr (W2) Based on Experience

Benefits:Weekly Pay, Medical, Dental, and Vision Insurance

Working Model-hybrid

Summary:

This position supports a Director-level and above in Translational Safety (e.g., Toxicology, Pathology, and/or gRED Nonclinical Operations [gNO]), as well as immediate staff and functional areas. The position is responsible for timely, accurate and effective administrative support and interfaces with a number of diversified professionals, requiring tact and effective communication skills. This individual is expected to be proactive and creative in managing required activities associated with moderately difficult projects and is also expected to handle multiple priorities, requiring the ability to multi-task. The position coordinates activities with other administrative professionals supporting Translational Safety as well as the Development Sciences division.

Key Responsibilities:

• Maintain multiple complex calendars
• Facilitate communications on behalf of the team ensuring key information is proved clearly, quickly and accurately at the appropriate time
• Plan, schedule, and coordinate onsite/offsite meetings and team building events
• Coordinate travel and conference attendance
• Process invoices, payments, and expense reports using standard corporate applications
• Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions
• Works on moderately difficult assignments, requiring resolution of issues within defined parameters that require occasional deviation
• Solve problems and make decisions within general parameters set by one’s managers
• Exercise sound judgment and discretion of sensitive/confidential information
• Maintain standard Development tracking tools utilizing computer and software applications
• Serve as a resource for the department staff and administrative teams
• Provide back‑up coverage for Administrative Professional team members
• Strong customer focus and team participation
• May also serve as a team leader, coordinating and assigning the work of others
• And other duties as assigned

Basic Qualifications:

• REQUIRED 5-10 years exp- Administrative experience and/or transferable administrative skills
• Thoroughly skilled in all administrative duties
• Ability to handle routine and impromptu assignments with minimal supervision
• Must be proficient in general computer applications including but not limited to email, calendar, word-
• processing, spreadsheet, database, and presentation applications
• Microsoft Office and Google suite experience highly preferred
• Moderately skilled in written and interpersonal communication
• Ability to establish contacts outside of one’s work group and functional organization and develop partnerships with others to improve efficiency
• Ability to work effectively as a team player with a diverse group of people including senior staff and administrative colleagues within and outside of the department
• Strong organization and prioritization skills with ability to multi-task