Executive Administrative Assistant – Translational Safety

Planet Pharma; South San Francisco (CA); On-site; USD 34,000 - 45,000; Full time

Job summary

Planet Pharma is seeking an experienced administrative professional to support a Director-level team in Translational Safety, including Toxicology, Pathology, and gRED Nonclinical Operations. The role requires proactive management of complex calendars, travel, invoices, and confidential information in a fast-paced biotech setting.

The ideal candidate will have 5–10 years of admin experience, strong MS Office/Google skills, and excellent communication and prioritization abilities.

Qualifications

• High School Diploma and/or BS/BA.
• 5-10 years experience in administrative roles.
• Proficient in MS Office and Google suite.
• Strong written and interpersonal communication.
• Ability to multi-task and handle routine and impromptu assignments.
• Experience supporting project teams in large, matrixed biotech environments is a plus.

Responsibilities

• Maintain multiple complex calendars.
• Facilitate communications on behalf of the team.
• Plan, schedule, and coordinate onsite/offsite meetings and team building events.
• Coordinate travel and conference attendance.
• Process invoices, payments, and expense reports using standard corporate applications.
• Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions.
• Works on moderately difficult assignments, requiring resolution of issues within defined parameters that require occasional deviation.
• Solve problems and make decisions within general parameters set by ones managers.
• Exercise sound judgment and discretion of sensitive/confidential information.
• Maintain standard Development tracking tools utilizing computer and software applications.
• Serve as a resource for the department staff and administrative teams.
• Provide back-up coverage for Administrative Professional team members.
• Strong customer focus and team participation.
• May also serve as a team leader, coordinating and assigning the work of others.
• And other duties as assigned

Skills

Calendar management

Communication

Multi-tasking

Team collaboration

Problem solving

Discretion / confidential handling

Administrative support

Education

High School Diploma

BA/BS degree

Tools

Microsoft Office

Google Workspace

Email

Spreadsheets

Job description

Planet Pharma is seeking an experienced administrative professional to support a Director-level team in Translational Safety, including Toxicology, Pathology, and gRED Nonclinical Operations. The role requires proactive management of complex calendars, travel, invoices, and confidential information in a fast-paced biotech setting.

The ideal candidate will have 5–10 years of admin experience, strong MS Office/Google skills, and excellent communication and prioritization abilities.