Administrative Assistant II

Modis; Reading (Berks County); On-site; USD 33,000 - 36,000; Full time

Job summary

Modis is seeking an Administrative Assistant II for a 3-month contract in Reading, PA onsite to support the Talent Acquisition team. The role requires strong administrative skills, confidentiality, and the ability to manage multiple deadlines. The position involves scheduling, background checks, travel arrangements using Concur, SharePoint content maintenance, and offer-letter coordination.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of relevant work experience in an administrative or coordinator role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience handling confidential information in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal, teamwork, and customer service skills.

Responsibilities

• Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership, including the creation of requisitions.
• Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
• Manage interview scheduling and candidate travel arrangements using Concur.
• Maintain and update recruiting content on shared Talent Acquisition SharePoint site.
• Manage internal and external recruiting mailboxes with professionalism and sound judgment.
• Partner with recruiters to prepare, proof, and distribute employment offer letters.
• Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
• Maintain strict confidentiality and proactively identify process improvements.
• As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings.
• Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
• Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
• Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks.

Skills

Administrative support

Communication

Microsoft Word

Microsoft Excel

PowerPoint

Confidentiality

Organizational skills

Customer service

Education

High school diploma or GED

Tools

SharePoint

Oracle Recruiting Cloud

Job description

Modis is seeking for an Administrative Assistant II for a 3 months contract with a client in Reading PA 19605

Location: Reading PA 19605 (Onsite)

Duration: 3-month Contract with possible extension

Pay Rate: $24/hr.- $26/hr. (The rate may be negotiable based on experience, education, geographic location, and other factors)

Summary

We are seeking a highly experienced Administrative Coordinator to support our Talent Acquisition team at our Akron, Ohio headquarters. This role is critical to ensuring accurate, compliant, and efficient recruiting operations while delivering excellent service to candidates, recruiters, and internal partners.

Key Responsibilities

• Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership, including the creation of requisitions.
• Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
• Manage interview scheduling and candidate travel arrangements using Concur.
• Maintain and update recruiting content on shared Talent Acquisition SharePoint site.
• Manage internal and external recruiting mailboxes with professionalism and sound judgment.
• Partner with recruiters to prepare, proof, and distribute employment offer letters.
• Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
• Maintain strict confidentiality and proactively identify process improvements.
• As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings.
• Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
• Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
• Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years of relevant work experience in an administrative or coordinator role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience handling confidential information in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent interpersonal, teamwork, and customer service skills.

Preferred Qualifications

• Experience with SharePoint content maintenance.
• Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred.

Equal Opportunity Employer/Veterans/Disabled

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client.