Administrative Assistant II

U.S. Department of Veterans Affairs; Oklahoma; On-site; USD 38,000 - 48,000; Full time

Job summary

570 PROF. ENGI. & LAND SURVEYORS is seeking an Administrative Assistant II to review and process licensing applications and to perform general office duties. The role requires independent work, strong judgment, and solid MS Office skills.

Responsibilities include professional correspondence with applicants, answering inquiries, mailing wall certificates, and handling verification requests, with additional administrative tasks as needed.

Qualifications

• Requires a 2-year business-related degree and at least 4 years of administrative office experience.
• Must be able to work independently and possess strong decision-making and critical thinking skills.
• Proficiency with Microsoft Word, Excel, PowerPoint and other publishing software.

Responsibilities

• Review and process applications for Engineer Interns, Surveyor Interns, Professional Engineers, Professional Surveyors, and firms.
• Correspond with applicants regarding their applications.
• Answer routine questions by email or phone.
• Generate and mail wall certificates.
• Complete verification requests.
• Perform other administrative functions as required.

Skills

Independent work

Decision-making

Critical thinking

Education

2-year business-related degree

4 years administrative experience

Tools

Microsoft Word/Excel/PowerPoint

Publishing software

Job description

Administrative Assistant II

Agency: 570 PROF. ENGI. & LAND SURVEYORS

Supervisory Organization: State Board of Licensure for Professional Engineers and Land Surveyors

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date: November 14, 2026

Full/Part-Time: Full time

Job Type: Regular

Compensation: Based on education and experience.

Basic Purpose

Review and process applications for a professional licensing board. Other general administrative duties as needed

Typical Functions

• Under the direction of the licensing director, review and process applications for Engineer Interns, Surveyor Interns, Professional Engineers, Professional Surveyors, and engineering and surveying Firms.


• Professionally correspond with applicants regarding their applications.


• Answer routine questions by email or phone.


• Generate and mail wall certificates.


• Complete verification requests.


• Other administrative functions as required

Education and Experience

A minimum of a 2 year business related degree is required as well as a minimum of 4 years experience working in an administrative office. One year of additional related education may be substituted for one year of experience.

Knowledge, Skills, Abilities, and Competencies

Must be able to work independently and have strong decision-making and critical thinking skills. Must have a good working knowledge of Microsoft Word/Excel/PowerPoint and other publishing software programs.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.