Administrative Assistant II

Merck; North Wales (Montgomery County); On-site; USD 55,000 - 75,000; Full time

Job summary

Merck is seeking an Associate II to provide comprehensive administrative support and office management for Directors on the Strategy Transformation & Change team. You will manage calendars, arrange domestic and international travel, process expenses, and generate correspondence with professional judgment and discretion.

The role requires 3+ years of admin experience, strong MS Office skills, and experience with SAP/Concur/Ariba.

Qualifications

• High School Diploma or equivalent.
• 3+ years of Administrative Assistant experience.
• Advanced computer skills with MS Office suite.
• Experience scheduling complex domestic and international travel.
• Experience with SAP/CONCUR/ARIBA for expense reports and PO processing.
• Able to handle many assignments and plan events.
• Strong communication, collaboration and attention to detail.
• Budget/finance management experience; project management preferred.

Responsibilities

• Provide comprehensive administrative support to Directors on ST&C team.
• Manage calendars, meetings, and travel arrangements (domestic and international).
• Process expenses, purchase orders, and routine disbursements.
• Prepare routine correspondence and mail/phone coverage.
• Maintain databases and department applications; support HR hiring process.
• Coordinate meetings, including video/teleconferencing; write routine letters.
• Assist in special projects and other duties as assigned.

Skills

MS Outlook

MS Teams

MS Word

MS Excel

PowerPoint

Attention to detail

Communication

Organization

Budget/Finance management

Project management

Education

High School Diploma or equivalent

Tools

SAP-CONCUR-ARIBA

EZ Buy

COMET

Workday

Job description

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our administrative teams are the backbone of our company make sure our concepts become reality.

The Associate II is accountable for providing comprehensive administrative support and office management for some of our Directors on the Strategy Transformation & Change (ST&C) team within CEI. They are responsible for exercising professional judgment, with a strong focus on the awareness of the confidential nature of information; managing calendars by arranging meetings and logistics, including domestic and international travel support; managing expenses in a timely manner, and generating correspondence. Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. To execute these tasks, they must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of the support staff. The ability to collaborate and adjust to constant/changing situations and the ability to manage is essential. Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role.

Primary Responsibilities

• Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills.
• Review priorities with management as necessary.
• Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements.
• Requires basic knowledge of Company policies and practices.
• Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position.
• Interact with internal and external clients.
• Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets.
• Coordinate regular travel arrangements, basic domestic and international.
• Write or answer routine correspondence as directed; i.e., form letters with mail merge.
• Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management.
• Ensure accuracy (i.e., proofreading, grammar).
• Maintain databases, general and department or Division specific applications.
• Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports.
• Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices.
• Occasionally travel in the position.
• Multitask daily.
• Support the HR hiring process in filling open positions on the team.
• Assist with special projects and other duties as assigned by the department as needed.
• Perform other work as assigned, including work within your classification throughout the bargaining unit.
• Assist in HtR and Workday tasks as needed

Education Minimum Requirement

• High School Diploma or equivalent.
• Required Experience and Skills: Minimum of (3) years Administrative Assistant Experience Advance computer skills using MS Outlook, MS Teams, WORD, EXCEL, Power Point, and operations of other company internal systems.
• Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel
• SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Request, Vendor Add Forms, as well as report within these systems.
• Ability to handle and prioritize many simultaneous assignments.
• Event Planning/Coordination Experience.
• Extraordinary attention to detail.
• Outstanding communication, collaboration and people skills.
• Budget/Finance Management experience.
• Project management experience preferred.

US And Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

Requirements

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

No

Travel Requirements

No Travel Required

Flexible Work Arrangements

Not Applicable

Shift

1st - Day

Valid Driving License

No

Hazardous Material(s)

n/a

Job Posting End Date

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R423972