Administrative Assistant II

1000 Merck Sharp & Dohme LLC; North Wales (Montgomery County); On-site; USD 64,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Job summary

MSD is seeking an Associate II to provide comprehensive administrative support and office management for Directors on the Strategy Transformation & Change (ST&C) team within CEI. The role emphasizes confidential handling, calendar management, travel logistics, expense processing, and proactive meeting management.

You will collaborate with many internal and external stakeholders, coordinate complex scheduling, and support HR hiring.

Qualifications

• Minimum of 3 years administrative assistant experience.
• Advanced computer skills with MS Outlook, Teams, Word, Excel and PowerPoint.
• Experience handling complex domestic and international travel using SAP-Concur-Ariba.
• Ability to juggle multiple assignments and priorities.
• Event planning/coordination experience.
• Excellent attention to detail.
• Strong communication and collaboration skills.
• Budget/finance management experience.
• Project management experience preferred.

Responsibilities

• Perform administrative/clerical duties requiring judgment and problem-solving.
• Review priorities with management; manage mail, phones, copying, scanning.
• Process basic expense reports and routine disbursements.
• Prepare routine correspondence and maintain data/electronic records.
• Coordinate travel arrangements, domestic and international.
• Maintain calendars and scheduling; arrange teleconferences and video calls.
• Maintain databases and department applications; assist HR hiring.
• Support special projects and Workday tasks as needed.

Skills

Outlook

MS Teams

Word

Excel

PowerPoint

SAP-Concur-Ariba

Travel coordination

Event planning

Attention to detail

Communication skills

Budget management

Project management

Education

High School Diploma

Tools

MS Office

Job description

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our administrative teams are the backbone of our company make sure our concepts become reality. The Associate II is accountable for providing comprehensive administrative support and office management for some of our Directors on the Strategey Transformation & Change (ST&C) team within CEI. They are responsible for exercising professional judgment, with a strong focus on the awareness of the confidential nature of information; managing calendars by arranging meetings and logistics, including domestic and international travel support; managing expenses in a timely manner, and generating correspondence. Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. To execute these tasks, they must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of the support staff. The ability to collaborate and adjust to constant/changing situations and the ability to manage is essential. Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role.

Primary Responsibilities

Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills. Review priorities with management as necessary. Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements. Requires basic knowledge of Company policies and practices. Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as, specialized terminology commensurate with the position. Interact with internal and external clients. Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets. Coordinate regular travel arrangements, basic domestic and international. Write or answer routine correspondence as directed; i.e., form letters with mail merge. Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management. Ensure accuracy (i.e., proofreading, grammar). Maintain databases, general and department or Division specific applications. Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports. Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices. Occasionally travel in the position. Multitask daily. Support the HR hiring process in filling open positions on the team. Assist with special projects and other duties as assigned by the department as needed. Perform other work as assigned, including work within your classification throughout the bargaining unit. Assist in HtR and Workday tasks as needed.

Education

Minimum Requirement: High School Diploma or equivalent.

Required Experience & Skills

• Minimum of (3) years Administrative Assistant Experience


• Advance computer skills using MS Outlook, MS Teams, WORD, EXCEL, Power Point, and operations of other company internal systems.


• Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel SAP-CONCUR-ARIBA experience processing Expense Reports, Purchase Orders, Payment Request, Vendor Add Forms, as well as report within these systems.


• Ability to handle and prioritize many simultaneous assignments.


• Event Planning/Coordination Experience.


• Extraordinary attention to detail.


• Outstanding communication, collaboration and people skills.


• Budget/Finance Management experience.


• Project management experience preferred.

Salary

The salary range for this role is: $63,800 - $100,400 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

Benefits

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Equal Employment Opportunity

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement

Diversity and Inclusion

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. Learn more about your rights, including under California, Colorado and other US State Acts

Local Hiring Policies

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Additional Information

Employee Status: Regular

Relocation: No relocation

VISA Sponsorship: No

Travel Requirements: No Travel Required

Flexible Work Arrangements: Not Applicable

Shift: 1st - Day

Valid Driving License: No

Hazardous Material(s): n/a

Job Posting End Date: 11/17/2026 *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Company Overview

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.