Associate II, Administrative Assistant

MSD; North Wales (Montgomery County); Híbrido; USD 64.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual bonus

Long-term incentive

Benefits package

Descripción de la vacante

MSD is seeking an Associate II Administrative Assistant to provide comprehensive support to director-level managers at Headquarters. The role requires discretion, superb organization, and initiative in handling confidential information.

Responsibilities include calendar and meeting management, travel planning, expense reporting via SAP, Concur, and Ariba, onboarding support, and ensuring professional communication with executives and clients.

Formación

• Minimum of 3 years of administrative assistance experience in a corporate environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience with SAP, Concur, and Ariba for processing expense reports.
• Strong written and verbal communication skills with executives and clients.
• Confidentiality and professionalism in handling sensitive information.

Responsabilidades

• Calendar and meeting management for directors, including scheduling, blocking time, travel and vacations.
• Coordinate meeting logistics for large and small meetings with prepared materials.
• Manage Outlook inbox, distribution lists, and meeting invites.
• Draft and distribute professional correspondence for executives.
• Coordinate complex domestic travel arrangements with the travel team.
• Process expense reimbursements using SAP, Concur and Ariba.
• Facilitate onboarding of new hires and offboarding, manage hardware and resources.
• Maintain confidentiality and uphold high professional standards.
• Manage multiple tasks in a deadline-driven environment; support ad-hoc projects.

Conocimientos

Administrative Support

Data Entry

Email Management

Meeting Organization

Microsoft Office

Microsoft Outlook

Office Administration

Prioritization

Expense Reports

Project Coordination

Project Management

Purchase Orders

SAP Ariba

Travel Coordination

Vendor Management

Educación

High School Diploma or equivalent

Herramientas

Microsoft Office Suite

SAP Ariba

Concur

Descripción del empleo

The Associate II Administrative Assistant plays a pivotal role in providing comprehensive administrative support to director-level managers within Headquarters (HQ). This position requires a high degree of professionalism, discretion, and the ability to manage sensitive information. The ideal candidate will demonstrate exceptional organizational skills, adaptability to dynamic environments, and a proactive approach to problem-solving.

Key Responsibilities

The Associate II Administrative Assistant will be responsible for, but not limited to, the following:

Calendar and Meeting Management

Efficiently manage and maintain the calendars of directors, including scheduling meetings, blocking time for work, travel, and vacations. Proactively identify and resolve scheduling conflicts.

• Meeting Logistics : Organize and coordinate logistics for both large-scale and small-scale meetings, ensuring all necessary materials and resources are prepared in advance.
• Communication and CorrespondenceEmail Management : Oversee the Outlook inbox, including maintaining team distribution lists, managing email correspondence, and responding to meeting invites in a timely manner.
• Professional Correspondence : Draft, edit, and distribute correspondence on behalf of executives, ensuring clarity and professionalism in all communications.

Travel and Expense Managagement

• Schedule and manage complex domestic travel arrangements, including researching options, booking flights, accommodations, and collaborating with the travel team to ensure seamless travel experiences.
• Expense Reporting : Process expense reimbursements by inputting receipts, creating, modifying, and submitting expense reports through SAP, Concur, and Ariba systems.

Onboarding and Team Management

• Onboarding Support : Facilitate the onboarding process for new hires, employee offboarding, including the management of hardware, fleet assignments, business cards, and other necessary resources.

Confidentiality and Professionalism

• Sensitive Information Handling : Exercise discretion and maintain confidentiality in handling sensitive information and situations, ensuring compliance with organizational policies.
• Professional Conduct : Uphold a high standard of professionalism in all interactions with internal and external stakeholders.
• Project Management and AdaptabilityTask Prioritization : Effectively manage multiple competing tasks and priorities in a deadline-driven environment, demonstrating the ability to adapt quickly to changing situations.
• Ad-Hoc Projects : Assist with various ad-hoc projects as needed, contributing to the overall efficiency and effectiveness of the administrative team.

Qualifications

• Education: High School Diploma or equivalent; additional education or certifications in office administration or related fields is a plus.
• Experience and Skills
• Experience : Minimum of 3 years of administrative assistance or support experience in a corporate environment.
• Technical Proficiency : Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and familiarity with internal company systems.
• Travel Coordination : Proven experience in scheduling and coordinating complex, multi-leg domestic travel arrangements.
• Expense Management Systems : Proficient in using SAP, Concur, and Ariba for processing expense reports, purchase orders, and payment requests.
• Communication Skills : Exceptional written and verbal communication skills, with the ability to interact effectively with executives and clients.
• Confidentiality : Strong understanding of the importance of confidentiality and professionalism in handling sensitive information.
• Analytical Skills : Ability to develop reports, presentations, tables, graphs, and conduct light research using appropriate software tools.
• Work Environment: This position requires the ability to work independently and collaboratively within a team setting. The Associate II Administrative Assistant must demonstrate self-direction, motivation, and a proactive approach to anticipating the needs of executives and the team.

#MSJR

The salary range for this role is: $63,800 - $100,400

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

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The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits.Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Administrative Support, Data Entry, Email Management, Meeting Organization, Microsoft Office, Microsoft Outlook, Office Administration, Prioritization, Processing Expense Reports, Project Coordination, Project Management, Purchase Order Management, SAP Ariba, Travel Coordination, Vendor Management

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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San Francisco Residents Only:

We will consider qualified applicants with arrest and conviction records for employment in compliance with San Francisco Fair Chance Ordinance

Los Angeles Residents Only:

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

11/10/2026

*A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.