Administrative Assistant II

Sentara Health; Norfolk (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k/403B with Employer Match

Paid Time Off and Sick Leave

Tuition Assistance

Job summary

Sentara Norfolk General Hospital Administration is seeking a Full-time, day-shift Administrative Assistant II in Norfolk, VA. The role focuses on supporting a manager or department by handling calls, scheduling, records, and documentation while maintaining confidentiality.

The position requires a High School diploma or equivalent, with an Associate or Bachelor's degree preferred and experience with Microsoft Office and EPIC systems desirable.

Qualifications

• High School diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• Strong experience with basic office/operational systems.
• Solid Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook) preferred.

Responsibilities

• Perform a variety of administrative tasks to optimize time and performance of a department.
• Serve as a first point of contact and handle correspondence and phone calls.
• Manage calendars, organize meetings and appointments, and prepare documents or reports.
• Control access to the manager or department and handle confidential information.

Skills

Microsoft Office Suite

Organization skills

Communication skills

EPIC experience

Administrative support

Education

High School graduate

Associate or Bachelor’s degree

Tools

EPIC

Job description

Overview:

Sentara Norfolk General Hospital Administration is hiring a Full-time, day-shift Administrative Assistant II.

Hours/Shift:

Full-time, day shift working from 8 a.m. to 4:30 p.m.

Position Location:

Sentara Norfolk General Hospital, Norfolk, VA

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information.
Minimum 1 VP + at least 2 more supported from list below
Division VPs
Sr. Directors/Directors or combination

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform. This role will answer the telephone and assist callers or those making varied inquiries.

Job Qualifications:

• High School Grad or Equivalent (Required)
• Associate or Bachelor's Degree (Preferred)

City/State

Norfolk, VA

Work Shift

First (Days)

Overview:

Sentara Norfolk General Hospital Administration is hiring a Full-time, day-shift Administrative Assistant II.

Hours/Shift:

Full-time, day shift working from 8 a.m. to 4:30 p.m.

Position Location:

Sentara Norfolk General Hospital, Norfolk, VA

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information.
Minimum 1 VP + at least 2 more supported from list below
Division VPs
Sr. Directors/Directors or combination

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform. This role will answer the telephone and assist callers or those making varied inquiries.

Job Qualifications:

Education

• High School Grad or Equivalent (Required)
• Associate or Bachelor's Degree (Preferred)

Experience

• 4-6 Months Basic experience of simple office / operational systems (Required); 2 years experience (Preferred)
• Strong Microsoft Office Skills with Word, Excel, PowerPoint, Outlook (Preferred)
• Previous Administrative Assistant or Secretary experience preferred to support Vice President and Senior Directors (Preferred)
• Excellent Organization Skills (Preferred)
• EPIC Experience (Preferred)
• Familiar with Clinical Operations (Preferred)

Keywords: Administrative Assistant, Executive Secretary, Secretary

Benefits: Caring For Your Family and Your Career

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Pet Insurance
• Legal Resources Plan
• Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

Here at Sentara, we are committed to consistently enhancing our training, advancement tracks, work-life benefits, and more. Our goal is to make you feel more excited to be here every day!

Sentara Norfolk General Hospital, located in Norfolk, VA, is a 525-bed tertiary care facility that is home to the only Level I Adult Trauma Center and burn trauma unit in Hampton Roads, and also serves as the primary teaching hospital for Eastern Virginia Medical School.

In addition to the high-quality heart program at Sentara Heart Hospital, our facility is home to Nightingale Regional Air Ambulance and several other dedicated facilities and specialized services. As a recognized accredited Comprehensive Stroke Center, and Magnet hospital for nursing excellence, our hospital specializes in heart and vascular, neurosciences, neurosurgery, urology, oncology, spine care, advanced imaging, behavioral health, maternity, and women’s health, including a state-of-the-art neonatal intensive care unit.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission “to improve health every day,” this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states:

Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.