Operations Coordinator - Nursing Administration

Sentara Health; Virginia Beach (VA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k/403B with Employer Match

Paid Time Off and Sick Leave

Tuition Assistance – $5,250/year and F

Student Debt Pay Down – $10,000

Life Insurance

Annual discretionary bonus

Job summary

Sentara Health in Virginia Beach, VA seeks an Operations Coordinator to support office activities, supply ordering, and payroll duties in a full-time daytime role. Strong customer service and communication skills are required to manage supplies, data collection, and ensure accurate reporting.

The role includes coordinating calendars, meetings, and room bookings, with opportunities to contribute to projects and department events while providing excellent service to patients and staff.

Qualifications

• High School Diploma required.
• Two years clerical experience.
• Two years office management and secretarial experience preferred.
• Some medical terminology knowledge preferred.

Responsibilities

• Office duties including supply ordering and payroll processing.
• Create tailored reports and emails.
• Manage calendars and arrange meetings and room bookings.
• Provide excellent customer service and communication.

Skills

Oral and Written Communication

Operate basic office equipment

Customer Service

MS Office Suite

Education

High School Diploma

Tools

Microsoft Office

Word

Excel

Job description

City/State

Virginia Beach, VA

Work Shift

First (Days)

Overview:

Additional Job Description

Hours/Shift:

Full-Time, Days

As an Operations Coordinator your duties will include office activities, supply ordering, and business financial activities. The ideal candidate will have excellent customer service and communication skills, manage supplies/materials, understand, and perform accurate and timely data collection, and demonstrate effective use and maintenance of office equipment. You will find that teamwork is exceptional, with everyone working together to ensure the best care for our patients. Will prepare and process

This position's primary duties also include:

• Supports primary team of 1 Director, 5 Managers, 1 Supervisor/TC, and 1 Clinical Nurse Specialist (ICU, 4B, IMCU, RP, SP, Pt Equip, IV team, Wound, Nursing Education Services, PCS/Bed Flow, Dialysis)
• Possess exceptional skills in Microsoft Office platforms, most importantly Word and Excel
• Create tailored reports and emails
• Create agendas and associated minutes for meetings
• Arrange room bookings, catering as needed
• Order supplies and equipment for daily operations and through yearly purchasing exercises
• May include managing calendars, organizing meetings and appointments
• Participation in projects and division events
• Flexible and agile and willing to take on additional duties as necessary
• Complete payroll duties daily and biweekly timecard submissions
• May need to flex hours as necessary

Education Required:

High School Diploma

Experience Required:

Two Years Clerical

Experience Preferred:

Two years Office Management

Two Years Secretarial

Some medical terminology

Skills Required:

Oral and Written Communication

Operate basic office equipment

Keywords:

#INDEED, Customer Service, Leadership, Ops Coordinator, Talroo-Allied Health, healthcare, hospital unit, non-clinical.

Benefits: Caring For Your Family and Your Career

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Reimbursement for certifications and free access to complete CEUs and professional development
• Pet Insurance
• Legal Resources Plan
• Colleagues may have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met

Sentara Princess Anne Hospital is a 174-bed acute care hospital that provides quality clinical outcomes, experienced physicians, advanced technology, and a patient-centered approach to care in southern Virginia Beach, as well as neighboring Chesapeake and Northeastern North Carolina communities.

As a recognized accredited Primary Stroke Center, and Magnet hospital for nursing excellence, the hospital specializes in orthopedic and spine care, heart, vascular, advanced imaging, gynecological, comprehensive breast care services, and family maternity with a state-of-the-art neonatal intensive care unit. Our facility also is home to Virginia’s only Ornish Lifestyle Medicine program.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission “to improve health every day,” this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.