Administrative Assistant II

BizTek People, Inc.; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

BizTek People is seeking an experienced Administrative Assistant for our client in NY, NY, within a Fixed Income – Derivatives Risk Solutions environment.

The role focuses on travel coordination, expense reporting via Concur, meeting scheduling, and confidential office support. Ideal candidates possess 3–5 years in finance admin, strong MS Office proficiency, and exceptional communication skills.

Qualifications

• Extensive experience with Concur. Required.
• 3-5 years of experience as an administrative assistant in finance preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Strong verbal communication and telephone skills.
• Detail-oriented and personable with a professional demeanor.
• Able to work in a team and handle multiple tasks with minimal supervision.

Responsibilities

• Coordinate travel arrangements for senior staff (ground transport, flights, hotels).
• Process expense reports via Concur for reimbursement; follow up on payments.
• Schedule meetings via Outlook; manage guest passes and catering as needed.
• Answer and route calls; liaise with senior staff and internal/external clients.
• Communicate firm policies/procedures regarding client entertainment.
• Manage general office needs (supplies, mail distribution).

Skills

Concur

Office Suite

Outlook

Excel

Verbal Communication

Detail Orientation

Team Player

Confidentiality

Tools

Concur

Microsoft Office

Job description

BizTek People is in search of an experienced Administrative Assistant for our client in NY, NY!

Fixed Income – Derivatives Risk Solutions

Responsibilities:

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
• Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer’s availability as requested. Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

• Extensive experience with Concur.
• Strictly 3-5 years of experience as an administrative assistant in the finance industry preferred
• Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgment and discretion, maintains the highest level of confidentiality