Office Administrator II General Admin

Colonial Group; LaGrange (GA); On-site; USD 35,000 - 52,000; Full time

Job summary

Colonial Group in LaGrange, GA is seeking an administrative and office operations support professional to assist one or more departments with a variety of tasks. You will coordinate workflow, perform data entry, assist with reports, HR data transfers, travel arrangements, and sales support.

The role emphasizes strong customer service, organized work style, and proficiency in Microsoft Office. This is an office-based role in a collaborative environment that values accuracy, reliability, and

Qualifications

• High school diploma or GED and 2 years administrative or related experience.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to organize, prioritize and manage projects.
• Accurate data entry and reporting abilities.

Responsibilities

• Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process.
• Performs data entry and retrieval; supports reporting and basic accounting/inventory/HR duties as requested.
• Assists with HR processes and HR data transfer to regional HR.
• Arranges meetings, schedules appointments and makes travel reservations.
• May process sales orders and invoicing support as requested.

Skills

Customer service

Verbal and written communication

Project organization

Microsoft Office Suite

Education

High school diploma or GED

2 years administrative or related experience

Job description

PURPOSE

Responsible for performing a variety of administrative and office operations support activities for one or more people or departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process.
• Serves as a resource on all office policy, methods & procedures and perform data entry and retrieval functions. May respond to non-routine information requests.
• Assists with the preparation of reports and perform various accounting, compliance inventory, or HR related duties as requested.
• Arrange meetings, schedule appointments and make travel reservations.
• Assists with HR processes and coordinate HR data transfer to regional HR.
• May assist with sales orders, invoicing, customer accounts, and provide similar sales transaction support as requested.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co- workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and 2 years administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Excellent customer service skills
• Strong verbal and written communication skills
• Ability to organize, prioritize and efficiently manager projects
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds