LAWA - Administrative Assistant II

Pacific Pros; United States; Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Pacific Pros is seeking an Administrative Assistant II for Construction Projects, supporting The Development Group Cost Accounting Team. The role involves timekeeping assistance, budget memos, code updates, and file management for LAWA projects in a hybrid environment.

The ideal candidate has strong communication, organizational skills, and the ability to work in a high-volume team. Prolog experience and knowledge of TDG policies are a plus.

Qualifications

• High school diploma (or equivalent) and five years or more of relevant work experience.
• Experience with TDG policies and procedures is preferred.
• Strong written and oral communication, organizational, and interpersonal skills required.
• Self-starter, multi-tasker capable of working in a dynamic environment.
• Ability to complete assignments independently and meet deadlines.

Responsibilities

• Provide administrative support to supervisor and team.
• Handle routine and non-routine clerical tasks and data collection.
• Prepare and route budget memos and requests; update codes and budgets.
• Train new Timekeeping app users and maintain electronic files.
• Distribute reports and prepare general correspondence.
• Answer calls, manage mail, and maintain organized workspace.
• Contribute to TDG goals through collaboration with stakeholders.
• Perform other duties as needed.

Skills

Communication skills

Organizational skills

Interpersonal skills

Self-starter

Multi-tasking

TDG policies knowledge

Ability to work in a high-volume team

Accountability & reliability

Education

High school diploma or equivalent

5+ years of relevant work experience

Tools

Microsoft Office Suite

MS Windows

Word processing software

Spreadsheet software

Database software

Prolog

Job description

Benefits:

• 401(k)


• 401(k) matching


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Pacific Pros is seeking Administrative Assistant II for Construction Projects to be a representative for Los Angeles World Airport (LAWA).

Work Location: LAWA has required the candidates be local for this position.

Region: Los Angeles, CA

Status: Full-time Hybrid.

Opening: April 2026, Immediate

Working Hours: TBD, typical dayshift is 8:00am - 5:00pm M-F

Position Description Summary

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non‑routine administrative, clerical, and data collection tasks for supervisor.


• Perform various administrative, clerical, data collection, data entry, and report writing tasks.


• Receive direction from immediate supervisor in completing non‑routine assignments.


• Gather statistics and general data; review and combine this information into established reports for use internally.


• Scan documents and reports as required.


• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative‑style word processing.


• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.


• Distribute reports as directed by immediate supervisor.


• Originate correspondence and reports not requiring the personal attention of immediate supervisor.


• Prepare general correspondence and maintain general files.


• Answer telephone, take and relay messages, screen callers and direct calls accordingly.


• Receive, sort, and distribute mail.


• Maintain an organized workspace by keeping documents and supplies properly stored.


• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.


• Perform other responsibilities associated with this position as may be appropriate.

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required.


• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required.


• A working knowledge of TDG policies and procedures is preferred.


• Self‑starter, multi‑tasker.


• Ability to bring assignments to completion independently.


• Ability to work in a high volume, dynamic team environment.


• Proven record of accomplishments of office administration.


• Prolog experience.


• Flexible attitude to changing conditions.


• Accountable and dependable to follow through with tasks/project.

Minimum Education/Training

• High school diploma (or equivalent) and five years or more of relevant work experience. Element‑Specific Requirements/Notes

Element‑Specific Requirements/Notes

• May assume other duties as required/needed.

This position offers a hybrid/telework schedule. Telework – Monday and Friday. Onsite – Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details.

Compensation: $24.00 - $28.00 per hour

Pacific Pros is a privately‑owned company specializing in construction management, engineering, inspection, support services and project management in public works, focusing on heavy civil construction, transportation, sea port and airport projects.