LAWA - Administrative Assistant II

Pacific Pros; Los Angeles (CA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Pacific Pros seeks an Administrative Assistant II to support the Construction Projects team for LAWA in Los Angeles, CA. This role requires local candidates and offers a hybrid work arrangement.

Responsibilities include basic admin, timekeeping input, budget memos, document management, and coordinating with vendors and teams to keep projects running smoothly.

Qualifications

• Strong written and verbal communication skills.
• Working knowledge of TDG policies and procedures preferred.
• Self-starter with ability to multi-task in a dynamic environment.
• Ability to complete assignments independently and meet deadlines.
• Experience in office administration and data management.

Responsibilities

• Perform routine and non-routine administrative tasks for supervisor.
• Handle data entry, reports, and document preparation.
• Assist with timekeeping, budget memos, and expense data.
• Manage electronic files and mail distribution.
• Answer calls, route messages, and maintain files.

Skills

Microsoft Office

Time management

Communication

Data entry

Education

High School Diploma

Tools

Prolog

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Pacific Pros is seeking Administrative Assistant II for Construction Projects to be a representative for Los Angeles World Airport (LAWA).

Work Location: LAWA has required the candidates be local for this position.

Region: Los Angeles, CA

Status: Full-time Hybrid.

Opening: April 2026, Immediate

Working Hours: TBD, typical dayshift is 8:00am – 5:00pm M-F

Position Description Summary

The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.

Essential Job Duties

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks.
• Receive direction from immediate supervisor in completing non-routine assignments.
• Gather statistics and general data; review and combine this information into established reports for use internally.
• Scan documents and reports as required.
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
• Distribute reports as directed by immediate supervisor.
• Originate correspondence and reports not requiring the personal attention of immediate supervisor.
• Prepare general correspondence and maintain general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly.
• Receive, sort, and distribute mail.
• Maintain an organized workspace by keeping documents and supplies properly stored.
• Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.
• Perform other responsibilities associated with this position as may be appropriate.

Hardware/Software Knowledge

• Proficiency in Microsoft Office Suite of software is required.
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required.

Professional Experience Level/Other Qualifications

• Good written and oral communication, organizational, and interpersonal skills are required.
• A working knowledge of TDG policies and procedures is preferred.
• Self-starter, multi-tasker.
• Ability to bring assignments to completion independently.
• Ability to work in a high volume, dynamic team environment.
• Proven record of accomplishments of office administration.
• Prolog experience.
• Flexible attitude to changing conditions.
• Accountable and dependable to follow through with tasks/project.

Minimum Education/Training

• High school diploma (or equivalent) and five years or more of relevant work experience.

Element-Specific Requirements/Notes

• May assume other duties as required/needed.
• This position offers a hybrid/telework schedule. Telework – Monday and Friday. Onsite – Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details.