Administrative Assistant II

Airswift; Houston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A major oil and gas client is seeking an organized and proactive Administrative Assistant II for a 12-month assignment in Houston. The role involves supporting senior leaders through calendar management, travel coordination, and various administrative tasks in a fast-paced environment.

Qualifications

• Minimum 3 years of progressively responsible experience supporting management.
• Requires strong organizational skills and a high level of discretion.
• Proven communication, interpersonal, and analytical skills.

Responsibilities

• Manage calendars, coordinate travel, and prepare expense reports.
• Assist in onboarding and support senior leaders' daily operations.
• Communication with stakeholders and managing general administrative duties.

Skills

Communication

Organizational skills

Problem-solving skills

Interpersonal skills

Attention to detail

Education

Administrative certification or equivalent experience

Tools

Microsoft Office Suite

SharePoint

Job description

One of our major oil and gas clients is seeking an Administrative Assistant II to work on a 12-month assignment in their facilities in Houston, TX.





Summary:


Seeking a highly organized and proactive Administrative Assistant to provide dedicated support to a small group of senior leaders. This role will handle a variety of administrative tasks to ensure smooth day-to-day operations. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced project environment. Reporting to the Director, TIS PMO, this role provides a broad range of basic to complex level support services activities on an multi-year integration program.





Responsibilities:

• Calendar management (scheduling meetings, managing calendar invites)
  
• Coordinate travel (flights and hotel bookings)
  
• Preparing expense reports
  
• Manage onboarding for employees and contractors for the group of senior leaders
  
• Use judgment and initiative to communicate with internal stakeholders, clients, and colleagues.
  
• General administrative duties to support the group of senior leaders and the IT team
  
• Assist in coordinating meetings, functional, and other special events
  

Requirements:

• Administrative certification or equivalent experience, including business communications.
  
• Minimum 3 years of progressively responsible and related experience in support of management.
  
• Proven communication and influence skills.
  
• Excellent interpersonal skills with the ability to collaborate with diverse work styles.
  
• Strong knowledge of related Microsoft Office Suite, SharePoint, enterprise structure, and standard operating procedures; advanced computer skills.
  
• Requires a high level of discretion, tact, and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.
  
• Strong organizational skills with the ability to prioritize work to support multiple clients in a fast-paced environment.
  
• Ability to make suggestions to streamline and continuously improve relevant systems and processes.
  
• Highly motivated, positive, and professional
  
• Strong attention to detail and high degree of accuracy
  
• Ability to demonstrate initiative and decision-making within the scope of responsibility.
  
• Strong team player, collaborates well with others to solve problems and actively incorporates input from various sources.
  
• Experience working with others on a global basis
  
• Strong analytical and problem-solving skills - communicates clearly and succinctly and effectively evaluates information/data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans.
  

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