Administrative Assistant II

supply-chain; Groveport (OH); On-site; USD 20,000 - 24,000; Full time

Benefits offered by this job

Affordable medical, dental, and vision coverage

PTO program

401(k) with company match

Tuition reimbursement

Excellent training opportunities

Job summary

DHL Supply Chain is looking for a detail-oriented Administrative Assistant II in Groveport, Ohio, to support their weekend operations. The role involves managing payroll records, conducting new hire orientations, and maintaining detailed records.

Ideal candidates should have 6 months of administrative experience and a High School Diploma. Benefits include medical coverage, PTO, and a 401(k) plan.

Qualifications

• At least 6 months of experience in an administrative role.
• Two years related experience preferred.

Responsibilities

• Provide administrative and clerical support to management.
• Enter and maintain data in the Smart Time Kronos system.
• Process weekly payroll records.

Skills

Attention to detail

Data entry

Payroll processing

Communication skills

Organizational skills

Education

High School Diploma or Equivalent

Tools

Smart Time Kronos

Office equipment

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: We are seeking a detail-oriented Administrative Assistant II to provide essential support for our weekend shift operation. This role is critical for maintaining accurate records and enhancing associate engagement. You will enter and maintain data in the Smart Time Kronos system, process weekly payroll records, and meet with associates to discuss and resolve payroll issues. Additionally, you will assist in facilitating employee engagement events and conduct orientation sessions for new hires, familiarizing them with company policies and culture.

Position: Admin II

Shift: Friday - Sunday 6a-6p

Pay: $20.50

Additional Incentives: $1.50 Shift Differential

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: At least 6 months of experience in an administrative role.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Our Organization is an equal opportunity employer.