Administrative Assistant II

supply-chain; Forney (TX); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Medical, dental, and vision coverage

PTO program

401(k) with company match

Tuition reimbursement

Job summary

DHL Supply Chain is seeking an Administrative Assistant II in Forney, Texas. This role involves managing payroll, HR support, and providing clerical assistance. Ideal candidates will have at least 1 year of administrative experience and excel in communication and detail orientation.

Benefits include medical coverage, PTO, and 401(k) matching. Join a company certified as a Great Place to Work!

Qualifications

• Minimum of 1 year experience in administrative roles.
• Detail-oriented with excellent communication skills.
• Experience in loading/unloading and operating material handling equipment preferred.

Responsibilities

• Provide administrative support to management.
• Schedule meetings and manage personnel records.
• Process weekly payroll records and handle office equipment.

Skills

Data Entry

Microsoft Outlook

Teams

Excel

Communication Skills

Time Management

Bilingual (Preferred)

Education

High School Diploma or Equivalent

Tools

Kronos

Oracle HR System

Stand Up Reach Forklift

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Weekly payroll; system terminations; system transfers; HR Management support; Employee Engagement.

Position: Administrative Assistant II

Shift: First

Hours: 8:00am – 4:30pm

Days: Monday - Friday

Pay: $20.75 per hour

Required Qualifications: Minimum of 1 year experience administrative; Data Entry; basic understanding and application of Microsoft Outlook; Teams; Excell; preferred Kronos knowledge; Oracle HR System; detail oriented; great communication skills; time management; bilingual preferred but not required.

Preferred Qualifications: Warehouse Administrative; Must be able to be flexible to come in early or stay late.

Additional Incentives: All full-time employees are eligible to qualify for monthly attendance incentives and productivity bonuses.

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: Loading/Unloading Tires, Lots of lifting, standing, bending and using Stand Up Reach Forklift, Material Handler, Loader/Unloader, Order Picking, a minimum of 6 month’s experience operating material handling equipment is Preferred. Experience operating the Stand Up Reach truck is preferred.

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes: Affordable medical, dental, and vision coverage available beginning on your 30th day; PTO program for all associates, including paid holidays and vacation; 401(k) with generous company match; Tuition reimbursement program; Excellent training and career advancement opportunities.

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.