Administrative Assistant II

supply-chain; China Grove (NC); On-site; USD 26,174 - 35,817; Full time

Job summary

DHL Supply Chain in North Carolina is seeking an Administrative Assistant II to provide administrative and clerical support to management, manage personnel records, and coordinate travel and expense reports. The role reports to the General Manager under general supervision.

The ideal candidate has at least two years of related experience, strong Excel/PowerPoint skills, excellent organization, and clear communication.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.
• Proficient in Microsoft Excel and PowerPoint.

Responsibilities

• Screen telephone calls and visitors, directing them to the appropriate manager.
• Provide information to callers with knowledge of company policies and operations.
• Prepare reports and assemble documents for customers or outside agencies.
• Schedule meetings and arrange travel and hotel accommodations.
• Open and review mail for management staff and draft responses.

Skills

Microsoft Excel

PowerPoint

HR tracking system

Education

High School Diploma or Equivalent

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Ordering Supplies, creating employee engagement events, booking travel, hourly associate attendance tracking.

Position: Administrative Assistant II

Shift: Monday Thur Friday / 8am to 5pm

Pay: $22.75 per hour

Additional Incentives: All full time hourly employees are eligible for attendance bonuses.

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• 3 years Minimum experience in Microsoft excel, Power point and HR tracking system
• Very organized, great attention to detail, and team player.
• Strong communication skills, email communication, & expense reports

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings).
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.