Administrative Assistant II

DHL Supply Chain; Justin (TX); On-site; Confidential; Full time

Benefits offered by this job

Health benefits

PTO including holidays

401(k) match

Tuition reimbursement

Training opportunities

Job summary

DHL Supply Chain is seeking an Administrative Assistant II to support management with clerical tasks, payroll processing, and records management. The role operates on the 2nd shift (3:30 PM - 11:30 PM), Sunday through Thursday, in Justin, Texas, offering a competitive hourly wage with shift differential.

Ideal candidates have 1–2 years of data entry experience and proficiency with Outlook, Teams, and Excel; Kronos and Oracle HR knowledge are a plus.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.
• Strong data entry and multi-tasking skills.

Responsibilities

• Screen telephone calls and visitors and redirect as needed.
• Provide information to callers with knowledge of manager's area and policies.
• Prepare reports and distribute minutes for meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and accommodations.
• Open and review mail; draft responses and delegate items.
• Follow up on delegated assignments.

Skills

Data entry

Microsoft Outlook

Teams

Excel

Kronos

Oracle HR system

Detail oriented

Communication

Time management

Bilingual preferred

Education

High School Diploma or Equivalent

Tools

Kronos

Oracle HR system

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: weekly payroll, system terminations/transfers, HR/ Management support, employee enegagement,

Position: Administrative Assistant ll

Shift: Second (2nd) Shift

Hours: 3:30 PM - 11:30PM , Sunday - Thursday

Pay: $22.90 Per Hour + $1.00 Shift Differential

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: 1-2 years’ experience in data entry, Basic understanding and application of Microsoft Outlook, Teams and Excel, preferred. Kronos Knowledge, Oracle HR system, Detail oriented, communication skills, time management, bilingual preferred but not required.

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages include:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.