Administrative Assistant II

University of North Dakota; Grand Forks, Northern (ND, KY); Hybrid; USD 36,000 - 44,000; Full time

Job summary

University of North Dakota in Grand Forks, ND seeks an administrative assistant to support the School of Law faculty and staff with a wide range of duties. Responsibilities include proofreading, exam handling, correspondence, book orders, purchasing, and managing office supplies.

The role is onsite with a $40,300 annual salary, non-exempt status, and 40 hours per week. Candidates should have strong editing, communication, and organizational skills and be able to work independently within a busy

Qualifications

• High school diploma or GED required.
• Associates degree preferred.
• Experience with MS Word, Excel, PowerPoint, Outlook and Adobe Acrobat Pro preferred.
• Excellent written and verbal communication and proofreading skills.
• Ability to work independently with multiple priorities and deadlines.

Responsibilities

• Provide administrative support for law school faculty and staff.
• Proofread, edit, and duplicate exams and materials.
• Post class information and coordinate book orders and purchasing.
• Manage faculty mail and scheduling; support student evaluations and records.
• Assist with travel arrangements, meetings, and department communications.

Skills

Written and verbal communication

Independence

Customer service

Editing and proofreading

Interpersonal skills

Education

High school diploma or GED

Associates Degree

Tools

MS Word

Excel

PowerPoint

Outlook

DocuSign

Adobe Acrobat Pro

PeopleSoft HCM

Job description

Salary/Position Classification

• $40,300 annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

The purpose of this position is to assist the School of Law faculty and staff with a wide variety of administrative tasks. Some of these tasks include proofreading and duplicating exams, correspondence, and research materials, student papers and assignment collections, coordinating book orders, purchasing, and maintaining office supplies, prepare and administer student evaluations, management of faculty mail, posting class information, assisting with legal research, documentation of contact lists, and assistance with student organizations.

Duties & Responsibilities

• Provide administrative support for all law school full-time and part-time faculty.
  • Serves as front-line representation of faculty at UND School of Law
  • Proofreading, editing, scanning, typing, keying and management of faculty professional materials.
  • Retrieve and sort faculty mail and prepare outgoing mail for faculty.
  • Post class information for students including cancellations.
  • Coordinate and contribute to the collection of Alumni data for school wide correspondence use.
  • Coordinate and collect anonymous student evaluations for faculty.
  • Collect and return student papers and assignments and exams.
  • Duplicate exams and other materials
  • Prepare and administer exam reviews with students in person and digitally.
  • Analyze administrative operating practices to create new systems or revise established procedures.
  • Coordinate book orders between professors and bookstore, order desk copies for professors
  • Curate, document, and provide book requirements.
  • Manage and schedule meetings and appointments for faculty and students.
  • Compose letters of understanding, contracts, and other communication for faculty and adjuncts
  • Purchase and inventory office supplies
  • Provide initial evaluation of completion on assignments for faculty prior to grading.
  • Answer phone, directing students, and visitors to faculty, staff, or other departments within law school.
  • Utilize Blackboard and Zoom to print off materials, maintain attendance, and grading materials for faculty.
  • Records management for faculty including digitalizing documents, attendance records, and research materials.
  • Conducting legal research for faculty projects and academic writing projects
  • Assistance with student organization as faculty/staff requires including mass correspondence management.
  • Assists in review and professional, prompt responses to questions and requests for information/services.
  • Ordering of name badges, name plates, and business cards for faculty
  • Assist with faculty and student travel arrangements and payment to conferences and competitions
  • Assist students and professors with moot court competitions.
  • Design and order evidence information for mock trials
  • Assist with proofing and coding on final exams for upload into system.
  • Assist with other faculty communication and process coordination with other University departments and administration.
• Provide additional administrative support for other law school departments including the Dean’s Office and Experiential Education programs.
  • Provide back-up office coverage as needed.
  • Assist Experiential Education programs, Student Life, and the Dean's Office with general administrative tasks and office coverage as needed.
• Provide administrative support for faculty hiring committees.
  • Arrange travel for all prospective faculty hires including air fare, lodging, and rentals.
  • Arrange and coordinate interview schedule with prospective faculty, current faculty, current students and Dean.
  • Schedule meetings (in person and online) with the selection committee to review applicants resume and materials.
  • Creation and maintenance of interviewee schedules
  • Compile informational packets on UND and the Community for potential interviewees.
  • Compile document packets for the committee for the AALS Conference with potential applicant's information
  • Set up offices for new faculty members including ordering of paper goods and equipment moving requests.

Required Competencies

• Excellent written and verbal communication and interpersonal skills.
• Must have the ability to develop and maintain strong business relationships and the demonstrated ability to collaborate with all levels of the law school faculty, staff, and students.
• Must have the ability to work independently and handle multiple priorities and deadlines simultaneously.
• Strong customer service and technology skills.
• Must have strong editing and proofreading skills.

Minimum Requirements

• High school diploma or GED
• 1 year of related work experience.
• Experience with MS Word, Excel, PowerPoint, Outlook, DocuSign and Adobe Acrobat Pro software.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associates Degree
• Three years related work experience.
• Experience in an academic setting.
• Experience with UND payroll processes.
• Experience using PeopleSoft HCM, Finance, and Campus Solutions.
• Experience with update of websites; particularly using Omni update.
• Experience with UND policies and procedures.