Office Management Administrative Assistant - Minneapolis, MN

Thornton Tomasetti; Minneapolis (MN); Hybrid; USD 28,000 - 56,000; Full time

Benefits offered by this job

Free medical coverage for employees (P

High employer contribution to 401(k)

Tuition reimbursement

FreeU education benefit

Diversity and inclusion focus

Job summary

Abbott Nutrition Retail Sales Office in Minneapolis seeks an Administrative Assistant to manage day-to-day office operations onsite. This full-time role supports two Directors of Sales, coordinates schedules, travel, and office services.

The ideal candidate will have strong Microsoft Office skills, experience in administration, and the ability to improve processes to enhance efficiency and employee experience. Travel is minimal.

Qualifications

• High School diploma or equivalent required.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
• Travel: 0% for this role and the position sits in the Minneapolis office.

Responsibilities

• Coordinate day-to-day office operations and logistics to maintain a well-organized workplace.
• Manage inventory and ordering of office and kitchen supplies.
• Coordinate staff lunches, meetings, and employee engagement events.
• Support onboarding activities and workspace setups for new hires.
• Plan and organize office events, staff meetings and travel logistics, liaising with vendors.

Skills

Organizational skills

Communication

Attention to detail

Education

High School diploma

Associate's degree

Tools

Microsoft Office Suite

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION: Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac®, PediaSure®, Pedialyte®, Ensure® and Glucerna®– to help get the nutrients they need to live their healthiest life.

About Abbott: Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott: At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity: Our Abbott Nutrition Retail Sales Office located in Minneapolis, MN currently has an opportunity for an Administrative Assistant. This full‑time position sits onsite in our downtown Minneapolis office on Nicollet Mall.

What You’ll Work On

The Administrative Assistant serves as the primary coordinator for day-to-day office operations, ensuring a well‑organized, efficient, and welcoming workplace environment. This role focuses heavily on office management responsibilities, including office supply procurement, vendor coordination, staff meeting and lunch planning, office maintenance, and employee support. The position also provides general administrative assistance to office personnel and helps manage office-related communications and logistics. Serve as the primary point of contact for office operations and day-to-day workplace needs. Manage inventory and ordering of office supplies, kitchen supplies, and other workplace resources to ensure adequate stock levels. Coordinate staff lunches, team meetings, office celebrations, and employee engagement events, including ordering food, managing logistics, and vendor communication. Partner with building management and vendors regarding office maintenance requests, facility updates, parking coordination, and workplace services. Welcome visitors and support overall office hospitality needs. Coordinate conference room scheduling, meeting preparations, and audiovisual setup as needed. Organize and maintain digital and physical filing systems, ensuring easy access to Teams and SharePoint resources. Support new employee office setup and onboarding activities, including workspace preparation and coordination of office resources. Process purchase requests and follow corporate purchasing and requisition procedures. Maintain departmental files and records in compliance with corporate and government regulations. Assist with creating, updating, and distributing business documents, presentations, and communications. Support office budget tracking related to supplies, events, and workplace expenses. Identify opportunities to improve office processes, increase efficiency, and enhance the employee experience. Utilize Microsoft Office Suite and other business applications to support office operations and administrative activities. Adhere to Corporate Security and Privacy Rules, Corporate Branding Guidelines, and other company policies and procedures. Plan and organize office events, staff meetings, conferences, team off‑sites, handling logistics and arrangements. Accountability/Scope/Budget: Directly supports two Director of Sales positions. Proactively maintains and manages executive calendar. Manages domestic and international travel plans using executive guidelines. Manages expense reporting timely and correctly. Primary contact for office related needs - including supply management, building communications, office maintenance and parking detail. Daily interaction and support of Sales & Category teams that sit in the office as well as remote employees in supported Business Centers. Knowledge and understanding of business processes and requirements. Consistently handles confidential or business-sensitive information. Proactively identifies and resolves scheduling conflicts. Primary point of contact for manager’s schedule. Identify and implement ways to streamline office procedures and increase efficiency.

Previous Administrative Experience

Previous administrative experience or equivalent. Operates independently and works on own initiative. Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Proficient in all applications. High School diploma or equivalent. Associate's degree in Secretarial Science preferred.

Travel: 0%

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.

The base pay for this position is $20.35 – $40.65/hour. In specific locations, the pay range may vary from the range posted.

Job Family: Administrative Support
DIVISION: ANPD Nutrition Products
LOCATION: United States > Minneapolis : 800 Nicollet Mall
ADDITIONAL LOCATIONS:
WORK SHIFT: Standard
TRAVEL: No
MEDICAL SURVEILLANCE: No
SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf
EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf

Abbott welcomes and encourages diversity in our workforce.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

Follow us: Facebook LinkedIn YouTube Twitter

Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next‑generation diagnostics, life‑changing devices, science‑based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well‑being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.