Administrative Assistant II

Augusta University; Augusta (GA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation days

Sick leave

Job summary

Augusta University seeks an Administrative Assistant II to provide comprehensive administrative support to the Assistant Vice President for Foundations/Chief Financial Officer and the Director of Foundations Finance. The role includes confidential handling of financial and donor information, scheduling, document management, and liaison tasks across Foundation entities.

The position requires an associate degree (or equivalent experience) with strong communication and computer skills, including

Qualifications

• Associates degree in a related field is required or a high school diploma with significant experience.
• Minimum of seven years in administrative support if no college degree.
• Experience handling confidential information and strong organizational skills are essential.

Responsibilities

• Provide administrative support to senior finance leaders and foundation staff.
• Manage filing, scanning, and document management for foundation files.
• Schedule, travel arrangements, expense processing, and procurement tasks.
• Prepare materials for executive presentations and meetings.
• Maintain budget data and assist in departmental budgeting and reporting.

Skills

Confidential info handling

Organizational skills

Time management

Oral communication

Written communication

Education

Associates degree in related field

High school diploma / GED + 7 years experience

Tools

Word

Excel

PowerPoint

Constituent software

Job description

Administrative Assistant II

Job ID: 305098

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary:

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

• Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
• Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Job Summary

The Administrative Assistant II provides comprehensive administrative support to the Assistant Vice President for Foundations/Chief Financial Officer and the Director of Foundations Finance.

The position also provides administrative support for the overall operations of Foundation Finance and Accounting, including scanning, filing, records and document management, correspondence, scheduling and coordination, preparation and organization of materials, and other administrative duties as assigned.

The position supports the Assistant Vice President for Foundations in routine coordination and communication with members of the Augusta University Foundation (AUF), Augusta University Real Estate Foundation (AUREF), Augusta University Real Estate Corporation (AUREC), and other related Foundation entities, as needed.

The position regularly handles confidential and sensitive financial, personnel, donor, and organizational information and interacts with internal and external stakeholders on behalf of Foundation Finance and Accounting. As such, discretion, discernment, good judgment, professionalism, attention to detail, and the ability to appropriately handle confidential information are essential to the position.

Responsibilities

Supports the Assistant Vice President and Chief Financial Officer for Foundations and the Director of Foundations Finance with all facets of foundation and other executive-level meetings, and activities for key constituents, and board/donor-related events.

Responsible for the organization, coordination, and maintenance of hard copy filing and scanning for all Foundation-related files, including board-related documentation. Works with the entire foundation finance and accounting staff in preparation of schedules, meetings, documentation management, and other administrative support.

Schedules appointments, assists with travel arrangements, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply, materials, and office equipment inventory.

Assists with departmental expense processing duties for Foundations Finance & Accounting. Maintains fiscal and budget data to assist in developing the departmental budget and monitors throughout the year, providing timely follow-up for budget management purposes.

Prepares materials for executive presentations, including but not limited to PowerPoint presentations, handouts, booklets, brochures, pamphlets, and reports. Assists with and provides staff support at meetings and events as directed.

Responsible for the daily processing and routing of all mail received for the foundations and Philanthropy & Alumni Engagement and serves as the administrative point of contact and liaison to various other departments within the Foundations Finance & Accounting Office and Augusta University. Makes intercampus and bank deposit deliveries as needed.

Other duties as assigned.

Required Qualifications

Associates degree from an accredited college or university in related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.

Preferred Qualifications

Experience and ability to handle sensitive and confidential information, strong organizational and time management skills. Excellent oral and written communication skills. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events.

Knowledge, Skills, & Abilities

Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations.

Requires adaptability, good judgement and initiative.

Excellent oral, written, and grammatical communications skills.

Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software.

Ability to multi-task, think creatively and handle a heavy workload.

Excellent interpersonal, organizational skills, attention to detail, analytical abilities.

A high energy level, integrity and sincerity.

Strong organizational and time management skills.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary Minimum: $17.88/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 10/28/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success.

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status, or any other status protected by applicable law.