Administrative Assistant II

Kentucky Community and Technical College System; Albany (KY); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Exceptional health care, vision, andd_

Tuition reimbursement/waiver for you,

Job summary

Somerset Community College, Clinton Center, is seeking an Administrative Assistant II to support the Clinton Center Administrator. This lead role manages day-to-day operations, coordinates communication across programs, and handles confidential information in a fast-paced academic setting.

The position requires strong organizational skills and the ability to manage multiple priorities. It is an on-site, 37.5-hour per week, 12-month contract with a comprehensive benefits package.

Qualifications

• Associate's degree and one year of related administrative experience or equivalent; includes office management and/or clerical support.
• Preferred: associate's degree and one to three years of related administrative experience; experience with PeopleSoft, Starfish, or Blackboard.
• Employee Rights - Employee Polygraph Protection Act

Responsibilities

• Provide comprehensive administrative support to the Clinton Center Administrator.
• Serve as the primary contact for the division, greet visitors, answer phones, distribute mail.
• Assist students with questions about the application process and financial aid.
• Supervise Federal Work Study student workers and coordinate schedules.
• Serve as Testing Proctor for onsite testing.
• Coordinate meetings, scheduling, setup, and support needs.
• Communicate operational needs and ensure timely follow-up.
• Order office supplies and maintain inventory of departmental supplies.
• Complete business office purchasing documentation.
• Provide general administrative support for Clinton Center PN program faculty.
• Maintain confidential files and assist with program activities and events.
• Handle confidential information with professionalism and discretion.
• Support center-wide initiatives, reporting needs, and accreditation-related documentation.

Skills

Administrative experience

Office management

Clerical support

Strong organizational skills

Education

Associate's degree

Tools

PeopleSoft

Starfish

Blackboard

Job description

Title: Administrative Assistant II

Salary Range:$31,680.00

Contract Term Length:12 Months

Standard Hours:37.5

Work Location:On-Site

FLSA Status: Non-Exempt

College: Somerset Community College

Campus Location:Clinton Center

Department: Campus Center/Branch Campus

Total Rewards

Somerset Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Somerset Community College is accepting applications for an Administrative Assistant II to support the Clinton Center Administrator. This position serves as a lead administrative support role for the Clinton Center, managing day-to-day operations, coordinating communication across programs and divisions, and maintaining sensitive and confidential information. The role requires strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced academic environment.

Job Duties

Administrative & Office Management

• Provide comprehensive administrative support to the Clinton Center Administrator;
• Serve as the primary point of contact for the division, including greeting visitors, answering phones, and distributing mail;
• Assist students with general questions about application process and financial aid;
• Supervise Federal Work Study student workers and coordinate student work schedules;
• Serve as Testing Proctor for onsite testing;

Coordination & Communication

• Serve as a liaison between Clinton Center and other college departments, including Advising, Student Affairs, Business Office, Dual Credit, Maintenance and Operations, and Information Technology;
• Coordinate meeting spaces, including scheduling, setup, and support needs;
• Communicate operational needs and ensure timely follow-up;

Financial & Operational Support

• Order office supplies and maintain inventory of departmental supplies;
• Complete business office purchasing documentation;

Practical Nursing Program Faculty Support

• Provide general administrative support for Clinton Center PN program faculty;
• Assist students with the program application process by providing guidance and connecting them with appropriate staff and resources;
• Maintain and organize confidential files and records related to the program;
• Support the division with coordination of program activities, meetings, and special events;

General Support

• Assist with handling confidential and sensitive information with professionalism and discretion;
• Support Center-wide initiatives, reporting needs, and accreditation-related documentation as needed;
• Perform other duties as assigned.

Minimum Qualifications

Associate's degree from a regionally accredited college or university in a related field and one year of related administrative experience or equivalent; experience to include office management and/or clerical support.

Preferred Qualifications

Associate's degree from a regionally accredited college or university in a related field and one to three years of related administrative experience or equivalent; experience working with PeopleSoft, Starfish, or Blackboard.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.