Administrative Assistant I, Wellness Center

Bridgewater Bagel & Coffee; Bridgewater (MA); Hybrid; USD 54,000 - 60,000; Full time

Job summary

Bridgewater State University’s Wellness Center is seeking an Administrative Assistant I to support budgeting, events, and data management. You will coordinate campus wellness programs, manage records, and help create an inclusive environment for students.

The role requires coordinating with staff and student workers in a fast-paced campus setting. The Administrative Assistant will handle sensitive information, maintain databases, and assist in producing annual reports while contributing to a

Qualifications

• Two years of full-time or equivalent experience in office management or administration.
• Discretion in handling confidential information and sound judgment.
• Ability to communicate effectively and write concisely.
• Knowledge of office management principles and record-keeping.

Responsibilities

• Support the Assistant Director with budget management and purchasing workflows.
• Coordinate events: reserve rooms, arrange food, parking, signage, invites, and RSVP tracking.
• Maintain records for annual reports and department programs.
• Create and manage departmental databases supporting Wellness Center operations.
• Promote diversity, equity, inclusion, and belonging in the office environment.
• Train and support student employees and interns; monitor time reporting.
• Monitor health databases and assist CHP team as needed.
• Oversee immunization and exemption processes for international/medical cases.

Skills

Office management

Budgeting

Records management

Communication skills

Discretion

Tools

Electronic medical records

Job description

Administrative Assistant I, Wellness Center

Title Administrative Assistant I, Wellness Center

Department Summary

The Wellness Center offers a range of vital services and support to help students achieve physical and emotional wellness. Whether they need physical or mental health advice, assistance in a crisis, tips for managing stress or care for a specific illness or condition our helpful and experienced staff members are here to serve. Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.

Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed.

Position Summary

The Administrative Assistants of the Wellness Center serve as the first point of contact for all students seeking services. The admin team prioritize customer service and active listening skills to assess the needs of our students, many of whom have not interacted with the health care system on their own. This efficient and effective team is the key to our highly successful office culture.

(Full-time, AFSCME position) TOUR OF DUTY : 8:45 a.m. to 5:00 p.m. Monday – Friday (with Saturday and Sunday as days off). (Subject to Change) This is a non-essential position. This is a Full-time, 12 month, AFSCME unit position and is subject to the terms of that union agreement. We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

1. Support the Assistant Director of the Wellness Center with budget management; prepare online purchase orders, and monitor the status of purchases, deliveries and payments.

2. Provide detailed coordination of special events coordinated by the office; reserve rooms, order food, reserve parking, arrange for signage, create invitations, flyers and nametags, maintain RSVP spreadsheets, prepare certificates, and other essential details as needed. Also, exercise independent judgment to solve problems with assigned events as they arise.

3. Maintain records of all events and programs managed by the Wellness Center for Annual report.

4. Create and manage departmental databases to support the operations of the Wellness Center.

5. Stay current on topics related to diversity, equity, inclusion and belonging and assist in creating a welcoming and inclusive environment.

6. Assist in training and support for all student employees and interns within the Wellness Center. Monitor time reporting and assist in the delivery of high quality co-curricular programming for all students and interns.

7. Maintain awareness of all Community Health and Prevention databases, policies and procedures to assist CHP team as needed.

8. Maintain oversight for international and medically complex student immunization and treatment issues. Coordinate exemption processes for students with medical or religious barriers to completion of Massachusetts requirements.

9. Perform other duties and projects as assigned.

State Job Specifications are available in the Human Resources Office or on the Human Resources website — https://jobs.bridgew.edu/

Required Qualifications

• Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.
• Ability to exercise discretion in handling confidential information and exercise sound judgement.
• Ability to establish and maintain harmonious working relationships and deal tactfully with others.
• Ability to communicate effectively in oral expression.
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
• Ability to follow written and oral instructions.
• Knowledge of the principles and practices of office management.
• Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
• Ability to assemble items of information in accordance with established procedures.
• Ability to maintain accurate records.
• Ability to prepare general reports

State Job Specifications are available in the Human Resources Office or on the Human Resources website - https://jobs.bridgew.edu/

Preferred Qualifications

1. Experience working in higher education.

2. Experience working with electronic medical records.

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Position Type

Position Type AFSCME Classified

Salary Range

Salary Range $2,152.54 Bi-weekly (Grade 15, Step 1)

Posting Number

Posting Number S01347P

Open Date

Open Date 08/31/2026

Close Date

Close Date 09/14/2026

Open Until Filled No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently a member of a collective bargaining unit that governs employment at Massachusetts State Universities?
  • AFSCME
  • APA
  • MSCA
  • Other