FISCAL ASSISTANT II - 64082870

My Florida CFO; Spring Hill (FL); On-site; USD 35,000 - 36,000; Full time

Job summary

Florida Department of Health is seeking a Fiscal Assistant II to manage deposits, bills, and data entry for Spring Hill and Brooksville CHDs. You will balance daily deposits, load data into FLAIR/FL Palm, and monitor payments and reports.

The role involves reviewing CPT/ICD codes for billing, processing Medicaid/Medicare/HMO claims, and resubmitting denials with correct patient details. Strong data handling and accounting skills are required.

Qualifications

• Working Knowledge of FLAIR/FL PALM
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies, and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effectively.

Responsibilities

• Create deposits for the bank and balance deposits from all departments for Spring Hill and Brooksville CHDs.
• Load deposits into the FLAIR system/FL Palm and ensure entries within 5 days.
• Pull reports of all credit card payments daily.
• Review CPT and ICD codes for billing.
• Process Medicaid, Medicare, HMO and other insurance claims.
• Review and resubmit denials with correct ID and DOB.
• Coordinate billing for timely, accurate payments.
• Prepare Health Insurance Claims (HICA) forms when electronic transmission fails.
• Maintain secure claim files for auditing purposes.
• Attend meetings and training related to Medicaid/Medicare/third-party payers.
• Scan checks/money orders and day’s paperwork into online system.

Skills

FLAIR/FL PALM knowledge

Accounting principles

Data collection methods

Plan and organize

Independent work

Team collaboration

Analytical skills

Financial statement preparation

Reconciliation of accounts

Effective communication

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885280

Agency: Department of Health

Working Title: FISCAL ASSISTANT II - 64082870

Position Number:64082870

Salary: $35,000.00 - $36,499.58 annually

Create deposits for the bank as well as balance all deposits from all departments in both Spring Hill and Brooksville CHDs. Load deposits into the FLAIR system/FL Palm. Ensure all deposits are entered within 5 calendar days and take all deposits back to the departments that are out of balance. Pulls reports of all credit card payments daily. Verifies adherence to all state statutes, regulations, and DOH policies. Responsible for reviewing medical records to ensure billing forms have Current Procedure Terminology (CPT) and International Classification of Disease (ICD) diagnosis codes for billing of same. Independently communicates with clerks, clerical supervisors and providers upon the review of CPT, Diagnostics and HMS Codes. Processes all Medicaid, Medicare, HMO’s and other insurance claims for services rendered. Has shared responsibility of reviewing denials with reference to correct ID number, date of birth, other information, and resubmits claims for payments. Coordinates billing function to be sure completed correctly and in a timely manner. Prepares Health Insurance Claims (HICA) forms for billings that cannot be transmitted electronically. Re-bills and forces claims for any charges not received. Keeps files on claims secure and files office copies of claims already paid for record and auditing purposes. Maintains a tracking system of all claims submitted to ensure payments are received within acceptable or contracted timeframes. Attends all meetings and training pertinent to insurance which may include Medicaid, Medicare, and third-party insurers. Scan in all checks and money orders in the proper deposit date. Once all paperwork received from the bank, scan the entire day’s paperwork into the online system, ensuring we keep paper records in accordance with records retention policies. Any non-compliance will be listed on the weekly Outstanding Deposits Report issued by Central Office and will be rectified within 48 hours. Serves as assistant and back up to Chief Deputy Registrar. Duties include but are not limited to answering questions, preparing copies of birth and death certificates, reviews, inspects for errors, legibility, required signatures and signs Death, Fetal Death forms that are not completed in EDRS. Authorizes, certifies, and documents certificates for issuance. Responsible for making local file copies of original certificates, mailing original certificates to Office of Vital Statistics in Jacksonville. Files burial transit permits according to date of death. Confirms eligibility and issues birth certificates and death certificates using the e vitals system. Attend all meetings and mandatory training. Other related duties as required. Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities.

Required Knowledge, Skills, and Abilities:

• Working Knowledge of FLAIR/FL PALM
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies, and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effectively.

Qualifications:

Have verifiable work history of at least one year with preparing, processing and tracking Medicaid, Medicare, HMO’s and other insurance claims for services rendered.

Have verifiable work history with at least one year of creating and balancing bank deposits for a business entity.

Preferred –

Have verifiable work history with at least six months of experience in vital statistics operations.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I innovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7551 Forest Oaks Boulevard Spring Hill, FL 34606

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits include:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The successful candidate will be required to complete Form I-9 and that information will be verified using the E-Verify system.E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflect our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

SPRING HILL, FL, US, 34606 BROOKSVILLE, FL, US, 34601

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.