OPS FISCAL ASSISTANT II - 64858330

Florida; Vero Beach (FL); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

401(a) FICA Alternative Plan

Group insurance eligibility

Workers’ Compensation

Unemployment (Reemployment Assistance)

Job summary

The Florida Department of Health – Indian River region in VERO BEACH is seeking an OPS Fiscal Assistant II. This entry-level role supports Vital Statistics and the Business Office by performing a variety of accounting and clerk duties under supervision.

The position includes assisting clients with birth and death records, handling deposits, reconciliations, mail logs, journal entries, and ensuring compliance with applicable statutes. In-office work is required, Monday through Friday.

Qualifications

• Clear, effective communication under varying conditions.
• Knowledge of general office procedures and equipment.
• Basic accounting/bookkeeping knowledge.
• Proficiency with email, spreadsheets and databases.

Responsibilities

• Assist with issuing birth and death records (Deputy Registrar in Vital Statistics).
• Perform back-up duties for daily deposits, reconciliations and journal entries.
• Process mail logs and deposits; ensure GAAP compliance.

Skills

Office software (Excel)

Communication skills

Accounting basics

Data entry

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885557

Agency: Department of Health

Working Title: OPS FISCAL ASSISTANT II - 64858330

OPS Fiscal Assistant II – #64858330 Req# 885557

Bi-Weekly Salary - $1,440.00 - $1,520.00

Annual Salary - $37,440.00 - $39,520.00

Your Specific Responsibilities:

This position is an entry level position. Responsible and technically varied position performing a variety of complex or technical duties for Vital Statistics and the Business Office. Independent judgement, adherence and compliance to applicable Florida Statues and initiative are exercised to develop specialized work methods and procedures.

The individual will perform multiple tasks, including Deputy Registrar in Vital Statistics to include assisting clients with issuing birth and death records.

The individual will also be responsible for performing back up duties for daily deposits, reconciliations, mail logs, take deposits to the bank, journal entries, and other related areas of the Business Office. Ensuring generally accepted accounting principles are met.

Required Knowledge, Skills, and Abilities:

• Ability to communicate clearly, effectively, and respectfully under a variety of conditions.
• Knowledge of general office procedures and equipment
• Accounting/bookkeeping knowledge.
• Ability to work with standard office software such as email, spreadsheets, and databases
• Skill in basic mathematical calculations.
• Ability to plan, organize work activities.
• Ability to establish and maintain effective working relationships with coworkers and other Department business units to meet Departmental performance goals.
• Ability to review materials for completeness and accuracy.
• Ability to verify data on electronic files.
• Knowledge of alphabetical and numerical filing.
• Ability to understand and apply applicable rules, regulations, policies, and procedures

Qualifications:

Minimum:

• Standard office software experience, including excel spreadsheets.
• Ability to work 8AM – 5PM, Monday- Friday. This position requires daily in-office or field work.
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• This position requires current authorization to work in the United States without employer sponsorship. The Department of Health is unable to provide employment visa sponsorship.

Preferred:

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

• I nnovation: We search for creative solutions and manage resources wisely.
• C ollaboration: We use teamwork to achieve common goals & solve problems.
• A ccountability: We perform with integrity & respect.
• R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
• E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Department of Health – Indian River

1900 27th Street

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

VERO BEACH, FL, US, 32960 VERO BEACH, FL, US, 32980 VERO BEACH, FL, US, 32968 VERO BEACH, FL, US, 32967 VERO BEACH, FL, US, 32966

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.