Administrative Assistant I - Smithsburg Middle School - Attendance

Washington County public Schools; Smithsburg (MD); On-site; USD 27,000 - 48,000; Part time

Job summary

Washington County Public Schools seeks an Administrative Assistant I for Attendance at Smithsburg Middle School. This role reports to the building administrator and supports daily office operations, including composing letters and managing student records with strict confidentiality.

The position requires 3 years of admin experience, accurate typing, and proficiency with MS Office and Synergy. It is a 7.5-hour day, 10-month year, with a starting rate of $19.26 per hour and a potential range up

Qualifications

• High School Diploma or GED.
• Three (3) years' administrative experience and/or training.
• Accurate typing/keyboard skills.
• Experience with office software including word processing, spreadsheets and databases.
• Experience using Synergy or compatible database.
• Regular and predictable attendance.

Responsibilities

• Compose and type letters, memos, and reports.
• Maintain confidentiality in office matters.
• Work cooperatively with staff.
• Conduct written correspondence as required.
• Communicate effectively with the public and arrange appointments.
• Assist staff and students as needed.
• Collect and maintain records and files.
• Apply Board of Education policies as required.
• Use office machines.
• Prepare school opening/closing tasks.
• Prioritize tasks.
• Perform complex administrative duties.
• Maintain student files and records.
• Make appointments and serve as receptionist.

Skills

Typing

Communication

Attention to detail

Organizational skills

Confidentiality

Education

High School Diploma or GED

Tools

Synergy

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

OneNote

Google Apps

Job description

Administrative Assistant I - Smithsburg Middle School - Attendance JobID: 15251

• Position Type: Secretarial/Clerical/ Administrative Assistant I
• Date Posted: 10/27/2026
• Location: Smithsburg Middle School
• Closing Date: 11/02/2026

Administrative Assistant I - Attendance
Smithsburg Middle School
Grade 6 Step 1 with a starting hourly rate of $19.26. Potential future earnings for this position on the ESP Salary Scale are $19.26 - $34.84.
7.5 hours/Day, 10-Month Work Year
Reports to building administrator

Minimum Requirements

• High School Diploma/GED.
• Three (3) years' successful administrative experience and/or training.
• Accurate typing/keyboarding skills.
• Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications.
• Experience using Synergy (student management system) or compatible database program.
• Regular and predictable attendance which is an essential function of this position.
• Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications

• Excellent reading, grammar and punctuation skills.
• Ability to maintain an organized office environment.
• Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provide the appropriate response.
• Ability to communicate clearly.
• Training and experience working with population relevant to the assigned school.
• Working knowledge of Board of Education policies and procedures.
• Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, Google Suite, etc.

Role Responsibilities

• Compose and type letters, memos, and reports.
• Maintain high level of confidentiality in conducting office business/assignments.
• Work cooperatively with others.
• Conduct written correspondence as required.
• Communicate effectively with the public in giving and obtaining information, referring callers, and arranging appointments.
• Provide assistance to staff and students as needed.
• Collect, record data, and maintain files.
• Apply Board of Education policies and procedures as required.
• Utilize various types of office machines.
• Assist in preparing school for opening and closing of school year as needed.
• Prioritize assigned tasks.
• Perform a variety of complex administrative and clerical duties as assigned.
• Apply computer functions as required.
• Maintain records and student files.
• Make appointments and serve as receptionist.
• Make job-related decisions as appropriate.
• Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
• Other duties as assigned.

Environmental Factors and Physical/Mental Requirements

• The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Required prolonged periods of sitting at a desk and working on a computer and other office equipment.
• Ability to sufficiently and efficiently move throughout the building.
• Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.
• Ability to maintain emotional control under stress.
• Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.
• Must be able to bend, crouch, stoop, reach, and climb.
• Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.