Administrative Assistant I – Smithsburg Middle School – Attendance

Washington County public Schools; Hagerstown (MD); On-site; USD 27,000 - 48,000; Full time

Job summary

Washington County Public Schools is seeking an Administrative Assistant I – Attendance at Smithsburg Middle School to support daily attendance, communications, and records management. The role requires excellent typing, data entry, and computer skills, plus the ability to handle confidential information with discretion.

The position reports to the building administrator and offers a 7.5-hour day within a 10-month work year.

Qualifications

• High school diploma or GED required.
• Three years of administrative experience and/or training.
• Accurate typing and keyboarding skills.
• Experience with a variety of software and electronic communication tools (word processing, spreadsheets, databases, presentations).
• Experience using Synergy or a compatible student management/database program.
• Regular and predictable attendance is essential.

Responsibilities

• Compose letters, memos, and reports.
• Maintain confidentiality in office work.
• Provide assistance to staff and students as needed.
• Maintain records and student files.
• Make appointments and serve as receptionist.
• Communicate effectively with the public and arrange appointments.
• Apply Board of Education policies and procedures.
• Utilize office machines and respond to inquiries.

Skills

Typing skills

Software proficiency

Synergy experience

Communication skills

Attendance reliability

Education

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft OneNote

Microsoft Outlook

Microsoft Publisher

Google Apps

Google Suite

Videoconferencing tools

iTunes

Apple App Store

Job description

Administrative Assistant I – Attendance

Smithsburg Middle School

Grade 6 Step 1 with a starting hourly rate of $19.26. Potential future earnings for this position on the ESP Salary Scale are $19.26 – $34.84.

7.5 hours/Day, 10-Month Work Year

Reports to building administrator

Minimum Requirements

• High School Diploma/GED.
• Three (3) years’ successful administrative experience and/or training.
• Accurate typing/keyboarding skills.
• Demonstrated experience and skill in a variety of relevant software and electronic communication tools, including presentation, word processing, spreadsheet and database applications.
• Experience using Synergy (student management system) or compatible database program.
• Regular and predictable attendance which is an essential function of this position.
• Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications

• Excellent reading, grammar and punctuation skills.
• Ability to maintain an organized office environment.
• Ability to receive, answer and/or relay inquiries by telephone in a courteous manner and provide the appropriate response.
• Ability to communicate clearly.
• Training and experience working with population relevant to the assigned school.
• Working knowledge of Board of Education policies and procedures.
• Familiarity with a wide variety of technology tools and their use; including Microsoft applications (Word, Excel, PowerPoint, Access, OneNote, Outlook, Publisher), Google Apps, iTunes, Apple App Store, videoconferencing technology, Google Suite, etc.

Role Responsibilities

• Compose and type letters, memos, and reports.
• Maintain high level of confidentiality in conducting office business/assignments.
• Work cooperatively with others.
• Conduct written correspondence as required.
• Communicate effectively with the public in giving and obtaining information, referring callers, and arranging appointments.
• Provide assistance to staff and students as needed.
• Collect, record data, and maintain files.
• Apply Board of Education policies and procedures as required.
• Utilize various types of office machines.
• Assist in preparing school for opening and closing of school year as needed.
• Prioritize assigned tasks.
• Perform a variety of complex administrative and clerical duties as assigned.
• Apply computer functions as required.
• Maintain records and student files.
• Make appointments and serve as receptionist.
• Make job-related decisions as appropriate.
• Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.
• Other duties as assigned.

Environmental Factors and Physical/Mental Requirements

The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required prolonged periods of sitting at a desk and working on a computer and other office equipment.

Ability to sufficiently and efficiently move throughout the building.

Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.

Ability to maintain emotional control under stress.

Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.

Must be able to bend, crouch, stoop, reach, and climb.

Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.