Substitute Clerical 2026 - 2027

Washington County public Schools; Hagerstown (MD); On-site; USD 30,000 - 33,000; Full time

Job summary

Washington County Public Schools is seeking a Substitute Clerical to support school offices with attendance, correspondence, and general administrative tasks. The role requires accurate typing and familiarity with office software, including MS Office and a student management system such as Synergy.

This hourly position emphasizes reliability and confidentiality. Responsibilities include processing attendance, mailing letters, and assisting staff and students as needed in a dynamic school

Qualifications

• High School Diploma or GED required.
• Accurate typing skills essential.
• Experience with Synergy or similar student management systems.
• Proficiency with MS Office Suite and other office tools.
• Regular and predictable attendance is essential.

Responsibilities

• Process student attendance.
• Mail attendance letters to parent/guardian.
• Maintain confidentiality in office operations.
• Assist staff and students as needed.
• Respond to written correspondence and communicate with the public.
• Operate office equipment and prepare school for openings/closings as needed.
• Prioritize tasks and provide back-up support to other secretaries.

Skills

Typing

Synergy

MS Office Suite

Attendance

Adaptability

Education

High School Diploma or GED

Tools

MS Office Suite

Synergy

Job description

Substitute Clerical

Any School Within WCPS

Hourly Wage is $22.52 per hour

Minimum Requirements

• High School Diploma or GED.
• Previous office experience and/or secretarial training.
• Accurate typing skills.
• Experience using Synergy (student management system) or compatible database program.
• Demonstrated skill in a variety of software and electronic communication tools, including MS Office Suite.
• Regular and predictable attendance is an essential function of this position.
• Ability to perform the essential functions of the job with or without reasonable accommodations.

Preferred Qualifications

• Excellent reading, grammar and punctuation skills.
• Good organizational skills.
• Experience receiving telephone inquiries and providing the appropriate response.
• Ability to communicate clearly.
• Positive public relations skills.

Role Responsibilities

• Process student attendance.
• Mail attendance letters to parent/guardian.
• Maintain high level of confidentiality in conducting office business/assignments.
• Work cooperatively with others.
• Respond appropriately to written correspondence.
• Communicate effectively with the public in giving and obtaining information, referring callers and arranging appointments.
• Provide assistance to staff and students as needed.
• Collect and record data to maintain files.
• Apply Board of Education policies and procedures as required.
• Utilize various types of office machines, including computers.
• Assist in preparing school for opening and closing of school year as needed.
• Prioritize assigned tasks.
• Perform a variety of secretarial and clerical duties as assigned and provide back up support to other office secretaries, where applicable.
• Demonstrate courteous and professional demeanor to all stakeholders of Washington County Public Schools.

Environmental Factors and Physical/Mental Requirements

The Environmental Factors and Physical/Mental demands represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required prolonged periods of sitting at a desk and working on a computer and other office equipment.

Ability to sufficiently and efficiently move throughout the building.

Must use sensory skills to effectively communicate and interact with others as normally defined by the ability to see, read, talk, and hear.

Ability to maintain emotional control under stress.

Ability to move, raise, lower, and carry objects up to 20 lbs. on an irregular basis.

Must be able to bend, crouch, stoop, reach, and climb.

Will be subjected to loud noises, interactions, and traffic flow associated within a highly populated office environment.