School Secretary II - Ridgeway Elementary
Anne-Arundel-County-Public-Schools
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Job summary
Anne Arundel County Public Schools Ridgeway Elementary in Severn, MD seeks a School Secretary II to support the principal and school operations. You will screen visitors, manage calendars, handle clerical tasks, and coordinate communications with families and staff.
The role requires strong typing, word processing, and teamwork, with potential bilingual responsibilities depending on assignment. Notary certification may be required; full-time, school hours.
Qualifications
- High school diploma or equivalency required.
- Some college courses in secretarial/commercial business subjects preferred.
Responsibilities
- Serve as secretary and office assistant to a school principal.
- Receive and screen visitors and calls; manage calendar and appointments.
- Maintain files, process mail, and handle bookkeeping/ banking tasks.
- Schedule field trips and after-school use of building; supervise clerical staff.
Skills
Education
Tools
Job description
Anne Arundel County Public Schools Ridgeway Elementary - Severn, Maryland Open in Google Maps
Job ID: 5968059
Application Deadline: Oct 29, 2026 11:59 PM (Eastern Standard Time)
Re-Posted: Oct 27, 2026 4:00 AM (UTC)
Starting Date: To Be Determined
Title Code: School Secretary II
Serves as secretary to the principal of the school by performing responsible secretarial, clerical, and public relations work in a school. This administrative level of secretarial work involves assisting the principal by relieving him/her of many administrative and procedural details as assigned; by tactfully receiving and screening parents and visitors; by performing, or coordinating and supervising the performance of a wide variety of secretarial and clerical tasks relative to the efficient daily operations of the school office. Employees in this job class frequently exercise considerable initiative, judgment, and action in the disposition of administrative/clerical matters, in receiving complaints, in giving information, and in other responsible public relations work. Assigns, coordinates, and supervises the work of other clerical office personnel, as applicable. Bilingual and biliterate in targeted language may be required depending on assignment.
- Serves as secretary and office assistant to a school principal, and relieves him/her of many administrative details as assigned.
- Receives and screens visitors and telephone calls. Ascertains the nature of their business. Handles routine matters and details accordingly. Keeps principal informed of developments that have occurred in his/her absence.
- Keeps principal's calendar. Schedules appointments and parent/teacher conferences. Resolves conflicts due to cancellations/changes. Reminds principal of appointments and makes all necessary arrangements.
- Interprets and orally conveys messages, instructions, procedures, or practices for principal to subordinates acting with tact, discretion, and authority for carrying out same.
- Maintains subject‑matter files, records, lists, and/or indexes in accordance with the work of the principal. Types referrals, and sets up confidential files as appropriate. Exercises initiative in revising such systems to meet future needs.
- Receives, screens and distributes incoming and outgoing mail. Handles routine matters.
- Performs and/or assigns bookkeeping and banking transactions and related accounting activities.
- Registers new students. Prepares student cumulative folders. Completes CR, SR, SIF, and related records.
- Transfers and withdraws students. Completes and processes all related documents as required.
- Keeps employee time records and payroll forms. Completes and/or verifies overtime, leave, and substitute forms accordingly.
- Calls and arranges for substitutes as assigned. Maintains current substitute teacher list.
- Schedules after school use of building. Completes request forms. Submits monthly report.
- In the absence of the Health Aide, administers first aid. Contacts parents regarding absentee or illness at school. Assists in maintaining and updating for distribution the confidential medical list.
- Schedules and makes arrangements for field trips.
- Compiles, completes, and submits required reports including: monthly student attendance, monthly financial, vandalism, fire drill,federally connected survey, insurance, Kindergarten enrollment, projected staff report, and others as directed.
- Types a variety of correspondence, requisitions, memoranda, PTA communications, school bulletins, student handbook, test materials, and others.
- Assigns, coordinates, and supervises work of other clerical office personnel, as applicable. Promotes teamwork and team spirit in office.
- Operates standard office machines and equipment. Inventories supplies. Assembles and types ABC supply order. Receives, checks in, and distributes such supplies.
- Maintains good public relations with parents, students, general public, citizen groups, and professional organizations in representing the principal.
- Attends various school meetings, takes minutes, types and distributes minutes
- Performs other related duties as assigned within the same classification or lower.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High School Diploma or Equivalency Certificate required.
- Some College Level Courses specialized secretarial and/or commercial business courses including office procedures, bookkeeping, record management, typing, and shorthand preferred.
- Three (3) years recent progressively responsible secretarial work experienceof which at least two (2) years shall have been in connection with school operations required;
- Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
- Demonstrated ability to type forty (40) words per minute.
- Proficiency in the operation of personal computers including word processing, spreadsheet, data base management, and desktop publishing. Ability to use school based financial, student, and human resources records management systems.
- Thorough knowledge of office practices and procedures, business English, spelling, bookkeeping, and commercial arithmetic.
- Ability to train, instruct, assign, coordinate, and supervise the work of other clerical office personnel and student assistants.
- Ability to exercise courtesy, tact, and diplomacy in dealing with students, parents, administrators, other employees, and the general public.
- Considerable knowledge of Board of Education and school operations, policies, and procedures.
- Ability to exercise independent judgment and discretion in applying and interpreting school policies and procedures.
- Ability to maintain confidential and important operating records.
- Demonstrates ability to effectively work and communicate with diverse populations.
- Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre‑employment assessment is required.
- Bilingual/Biliterate If assigned to bilingual program, bilingual and biliterate in targeted language native or near native required.
Employee must retain active licenses, certifications, and enrollment as a condition of employment.
- Hold or be eligible for Notary Public issued by Maryland Secretary of State required.
- N/A
- N/A
The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Standing: under 1/3 percent of the time
- Walking: under 1/3 percent of the time
- Sitting: between 1/3 and 2/3 percent of the time
- Keyboarding: between 1/3 and 2/3 percent of the time
- Talking: between 1/3 and 2/3 percent of the time
- Hearing: between 1/3 and 2/3 percent of the time
- As required by the duties and responsibilities of the position.
No special vision requirements
Location
- Office, school or similar indoor environment: over 2/3 percent of the time
- Moderate: between 1/3 and 2/3 percent of the time
Lifting and carrying requirements
- Up to 20 pounds: under 1/3 percent of the time
- N/A
Approved Date: 10/1/2021 Established Date: 5/1/2005 Title Code: C21612 Title: SECRETARY: SCHOOL II Alternate Title: School Secretary II Reports to Generic: Principal Reports to Specific: PRINCIPAL
Months Worked: 12
Job Family: Administrative and Office Support
Sub-Function: Office/Staff Support
Position Type: 1.00 FTE
Job Categories: Support Staff > Secretary
Anne Arundel County Public Schools prohibits discrimination in matters affecting employment or in providing access to programs on the basis of actual or perceived race, color, religion, national origin, sex, age, marital status, sexual orientation, genetic information, gender identity, or disability. For more information, contact: Anne Arundel County Public Schools Division of Human Resources, 2644 Riva Road, Annapolis, MD 21401. 410-222-5061 TDD 410-222-5000 or Email Recruitment
- Citizenship, residency or work visa required
- Human Resources
- 2644 Riva Road
- Annapolis, Maryland 21401
- Phone: 410-222-5061
- Fax: 443-458-0134
- Email: recruitment@aacps.org
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