School Administrative Secretary

Ccboe; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Charles County Public Schools is seeking an administrative staff member to support pupil record-keeping and communications across the school. The role involves preparing reports, registering students, immunization tracking, and coordinating with parents and staff to ensure smooth daily operations.

The position requires strong office skills, data accuracy, and the ability to manage multiple inquiries while maintaining confidentiality.

Qualifications

• Proven ability to compile data accurately.
• Strong written and verbal communication.
• Ability to work with students, staff and parents.
• Knowledge of efficient office practices.

Responsibilities

• Prepares and maintains pupil records and related reports.
• Registers new pupils and requests prior records.
• Follows immunization compliance reporting.
• Maintains bus routes and ECOTRAN data for new students.
• Maintains emergency cards and information files.
• Types and distributes correspondence and notices.
• Answers inquiries from students, parents, staff and visitors.
• Receives and forwards mail and messages for staff.
• Supervises sales and collections of funds from fundraisers.
• Performs related duties as assigned by the principal.

Skills

Data accuracy

Office procedures

Communication

People skills

Multitasking

Collaboration

Independence

Job description

Charles County Public Schools is seeking an administrative staff member to support pupil record-keeping and communications across the school. The role involves preparing reports, registering students, immunization tracking, and coordinating with parents and staff to ensure smooth daily operations.

The position requires strong office skills, data accuracy, and the ability to manage multiple inquiries while maintaining confidentiality.