Administrative Assistant II-Radiology

Mount Sinai; United States; On-site; USD 31,684 - 49,593; Full time

Job summary

The Mount Sinai Health System is seeking an experienced Administrative Assistant II to provide broad administrative support across budgeting, records management, and reporting for operations and personnel matters.

Responsibilities include preparing budgets, maintaining files, coordinating HR/payroll tasks, supporting forums and meetings, and serving as a liaison with departments and external parties to advance objectives.

Qualifications

• Associates degree or equivalent; Bachelor's degree preferred.
• 4+ years related administrative or business experience.
• Experience with MS Excel, MS Word, and Outlook is preferred.

Responsibilities

• Researches, locates and compiles information for reports.
• Prepares and monitors budgets and grant allocations, and maintains accruals.
• Maintains departmental employee files and coordinates HR/payroll transactions.
• Assists in planning and logistics for forums, conferences and meetings.
• Investigates, evaluates and resolves administrative or operational problems.
• Checks materials submitted for supervisors' attention for data and authorizations.
• Ensures restock of supplies and tracks vendor contracts.
• Liaises with other departments or external parties to accomplish objectives.
• May participate in grant applications and survey preparations.
• May arrange travel and prepare reimbursements.
• Screens and prioritizes mail and directs inquiries as needed.
• Screens and schedule patient appointments and referrals.
• Performs other related duties.

Skills

MS Excel

MS Word

Outlook

Education

Associates degree or equivalent

Bachelor's degree preferred

Job description

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

Responsibilities

(in order of importance and/or frequency)

1. Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.

2. Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

3. Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.

4. Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

5. Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

6. Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

7. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

8. Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

9. May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

10. May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

11. May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

12. May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

13. May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

14. Performs other related duties.

Qualifications

• Associates degree or equivalent combination of experience (Bachelors preferred).
• 4+ years related administrative or business experience

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23.00 - $36.00 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Required Skills

• MS Excel
• MS Word
• Outlook

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.