Executive Assistant I-Neurosurgery

Mount Sinai Medical Center; New York (NY); On-site; USD 66,482 - 98,827; Full time

Job summary

Mount Sinai Medical Center is seeking a highly organized individual to provide administrative support to a Vice-President or Chairman. The candidate will coordinate various administrative activities within the department and ensure the smooth operation of day-to-day tasks.

The ideal applicant should hold a Bachelor's degree and have at least 5 years of relevant administrative experience, with strong skills in budget management and project coordination.

The position offers an annual salary range between $66,482.07 and $98,827, commensurate with experience and education.

Qualifications

• 5 years related administrative or business experience.
• Strong ability to coordinate and plan administrative activities.
• Proficient in budget monitoring and report preparation.

Responsibilities

• Coordinate administrative activities for the department.
• Monitor budgets and maintain accruals.
• Prepare travel arrangements and handle reimbursements.
• Assist with grant applications and special projects.

Skills

Administrative skills

Budget monitoring

Information research

Coordination and planning

Education

Bachelor's degree or equivalent experience

Job description

Description

Responsibilities include overall support to a Vice-President or Chairman as related to day‑to‑day operations of the department or office. Coordinates the administrative activities for the clinical, administrative, and academic department or departments for which the VP or Chair is responsible.

Responsibilities

• Partners with management in the planning, scheduling, coordination and reporting of activities to ensure that projects, goals and objectives are accomplished on time and within budget.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.
• May maintain departmental employee files, and ensure compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• May mentors, train and/or conduct orientation for new office support staff and monitors performance.
• May coordinates administrative, secretarial and/or general office support coverage.
• May assign work, set deadlines and supervise the work of assigned staff, and participate in performance appraisal process.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assists in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
• Coordinates meetings and appointments, and maintains supervisors calendar.
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
• Screens and prioritizes incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• Screens telephone calls, answers inquiries or directs caller to the appropriate individual for further information and/or resolution.
• May assist supervisor with the completion of grant applications, special projects and Joint Commission and other survey preparations.
• Performs other related duties.

Qualifications

• Bachelor's degree or equivalent combination of experience and education.
• 5 years related administrative or business experience.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66482.07 - $98827 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.