Administrative Assistant I - Neurology

Mount Sinai Medical Center; New York (NY); On-site; USD 30,307 - 47,555; Full time

Job summary

Mount Sinai Medical Center is looking for an Administrative Assistant I who will provide essential administrative support for a department or division. The candidate will handle budget-related tasks, coordinate meetings, and serve as a liaison between supervisors and other staff.

Qualified individuals should possess an Associates Degree or equivalent experience, along with 2-3 years in an administrative role. The position offers a pay range of $22 to $34.52 hourly, dependent on qualifications.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience.
• 2-3 years administrative or medical office experience required.

Responsibilities

• Serves as an intermediary between supervisor and departmental staff.
• Assists with budget preparation and monitors expenses.
• Coordinates meetings and office activities.
• Drafts, edits and formats materials such as flyers and letters.
• Handles travel arrangements and prepares reimbursements.

Skills

Administrative support

Budget preparation

Communication

Travel arrangements

Scheduling

Education

Associates Degree in Secretarial Science or related field

2-3 years administrative or medical office experience

Job description

Description

The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head.

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
• Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
• Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.
• May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.
• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
• Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.
• May maintain employee and/or patient files.
• May assist in processing payroll and/or maintaining the PTO system for the department.
• May track expiration dates of staffs professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
• Performs other related duties.

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.