Administrative Assistant I - Detail-Driven Support

UES, Inc.; Town of Florida (NY); Presencial; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

UES, Inc. is seeking an Administrative Assistant I to support daily operations, scheduling, correspondence, documentation, and office coordination within our team of engineers, scientists, and inspectors.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks in a fast-paced environment; travel up to 10% may be required.

Formación

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite and office management tools.

Responsabilidades

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% of the time for offsite meetings, training sessions, or company events.

Conocimientos

Organizational skills

Time management

Problem solving

Communication skills

Educación

High school diploma or equivalent

Associate’s degree or coursework preferred

Herramientas

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Office management tools

Descripción del empleo

UES, Inc. is seeking an Administrative Assistant I to support daily operations, scheduling, correspondence, documentation, and office coordination within our team of engineers, scientists, and inspectors.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks in a fast-paced environment; travel up to 10% may be required.