Administrative Assistant I — Operations & Reporting Support

EBSCO Industries Inc; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Exco Electric LLC in Houston, TX is seeking an Administrative Assistant I to support day-to-day operations, coordinate communications, and maintain documents. You will help with scheduling, data collection, and report preparation under supervision.

You will interact with internal teams and external contacts, ensuring accuracy and timely information flow. This entry-level role offers growth through guidance and hands-on practice in office administration and logistics coordination.

Qualifications

• High school diploma or equivalent is required; additional administrative or clerical training is advantageous.
• Proficiency in office software including word processing, spreadsheets, and email tools.
• Strong organizational skills and the ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication in English.
• Ability to analyze data carefully and generate accurate reports.
• Experience handling confidential information with discretion.
• Effective interpersonal skills to interact with colleagues and external contacts.
• Basic problem-solving skills with willingness to learn.
• Flexibility to adapt to changing priorities in a team setting.
• Typically, 0-1 year of general work experience, with on-the-job training and supervision provided.

Responsibilities

• Provide reliable and efficient administrative support to individuals, teams, or departments by managing correspondence, scheduling appointments, and organizing meetings and travel arrangements.
• Collect, review, and analyze operational data to prepare detailed reports, charts, and budgets using word processors, spreadsheets, and specialized software.
• Maintain organized filing systems, databases, and archives to ensure easy retrieval of documents and records, complying with confidentiality and data management policies.
• Screen incoming calls and correspondence, responding to routine inquiries or redirecting to appropriate personnel.
• Coordinate logistics related to order processing and support functions by managing expense reports, invoicing, and inventory of office supplies.
• Collaborate with cross-functional teams to facilitate coordination of group activities and support business projects.
• Assist with the preparation and distribution of internal and external communications on a consistent schedule.
• Demonstrate flexibility and adaptability while managing multiple priorities in a fast-paced environment.

Skills

Office software

Organizational skills

English communication

Data analysis

Confidentiality

Interpersonal skills

Problem solving

Multitasking

Attention to detail

Education

High school diploma

Tools

Word processing

Spreadsheets

Email tools

Job description

Exco Electric LLC in Houston, TX is seeking an Administrative Assistant I to support day-to-day operations, coordinate communications, and maintain documents. You will help with scheduling, data collection, and report preparation under supervision.

You will interact with internal teams and external contacts, ensuring accuracy and timely information flow. This entry-level role offers growth through guidance and hands-on practice in office administration and logistics coordination.