Administrative Assistant I, Operations

Young World Physical Education; Houston (TX); On-site; USD 29,130 - 35,603; Full time

Job summary

Administrative Assistant I, Operations at Cypress-Fairbanks Independent School District in Houston, Texas provides essential administrative support to the Operations team and coordinates campus roll-off scheduling.

The role requires strong secretarial skills, bilingual preferred, and the ability to manage multiple tasks in a fast-paced environment with independence or teamwork. Immediate start; 244-day schedule with CP4 pay grade.

Qualifications

• Requires a high school diploma or GED.
• Proficient keyboarding, word processing, and file maintenance.
• Three years of secretarial/office management experience preferred.
• Strong Microsoft Office skills.
• Excellent verbal communication skills.
• Effective organization and interpersonal abilities.
• Ability to work independently and/or in a team-oriented environment.
• Ability to follow verbal and written instructions.
• Ability to perform a variety of tasks with short-notice changes.
• Bilingual English/Spanish preferred.

Responsibilities

• Track, maintain, and schedule district campus Roll Offs orders.
• Answer and respond to incoming calls, relay messages, and route to staff.
• Process custodian call-outs by completing the Call-Out Log.
• Respond to inquiries regarding trash removal services.
• Assist front desk with visitors, customers, and vendors in a courteous manner.
• Print, sort, and distribute work orders with accurate tracking.
• Scan records for documentation and record-keeping.
• Maintain calendar for district chair service requests.
• Oversee Vehicle Accident Reporting process communications.
• Manage mail and timely distribution to recipients.
• Monitor work orders and confirm completion with Area Managers.
• Perform other duties as assigned and maintain regular attendance.

Skills

Keyboarding/word processing/file mgmt

Verbal communication

Organization/interpersonal skills

Independent and team work

Follow verbal/written instructions

Multi-tasking

Bilingual English/Spanish

Adaptability to changing tasks

Attention to detail

Professional demeanor

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant I, Operations

Cypress-Fairbanks Independent School District OPERATIONS - HOUSTON, Texas Open in Google Maps

Job Details

Job ID: 5844765

Application Deadline: Posted until filled

Re-Posted: Jul 22, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

QUALIFICATIONS:

• High school diploma or GED.


• Proficient keyboarding, word processing, and file maintenance skills.


• Three (3) years of secretarial experience/office management experience preferred.


• Strong Microsoft Office skills.


• Excellent verbal communication skills.


• Effective organization and interpersonal skills.


• Ability to work independently and/or in a team-oriented environment.


• Ability to follow verbal and written instructions.


• Ability to perform a variety of tasks often changing assignments on short notice with some direction.


• Ability to work on multiple tasks simultaneously.


• Bilingual (English/Spanish) preferred.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$32,367 - CP4

Salary Range (based on experience) as set by the Board of Trustees for the school year.

ESSENTIAL FUNCTIONS:

• Responsible for tracking, maintaining, and scheduling the district campuses Roll Offs orders.


• Answer and respond to incoming calls, take reliable messages and route to appropriate staff.


• Process custodian call-outs by completing the Call-Out Log.


• Respond to incoming campuses inquiries regarding trash removal services.


• Serve as backup supporting the front desk receptionist with duties such as greet, assist and/or direct visitors, customers and vendors in a courteous & professional manner, answer phone lines.


• Print, sort, and distribute work orders, ensuring accurate tracking & timely completion.


• Scan AFDs, Hazmat training records, employee evaluations, and area inspection reports for accurate documentation and record-keeping.


• Maintain calendar for district chair request services.


• Oversee and communicate all aspects of the Operations District Vehicle Accident Reporting process.


• Manage all incoming and outgoing mail. Ensure accurate & timely distribution of mail to the appropriate recipients.


• Monitor work orders assigned to Area Managers. Follow up via email as needed to confirm completion and close completed work orders in the system.


• Perform other duties as assigned.


• Regular and reliable attendance is an essential function of the job.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

APPLICATION INFORMATION:

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Position Type: Full-Time

Salary: $32,367 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Sorayda Moyeda-Young , HR Assistant Director


• OPERATIONS


• Phone: [phone]


• Email: [e-mail]

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