(Anticipated Vacancy) Records Coordinator, OPERATIONS

Young World Physical Education; Houston (TX); On-site; USD 35,000 - 43,000; Full time

Job summary

Cypress-Fairbanks Independent School District in Houston, TX, seeks a Records Coordinator, Operations, to support the budget, records, and administrative functions of the Operations Department. The role emphasizes accuracy, confidentiality, and multi-tasking across financial and clerical duties.

Qualified candidates will have a high school diploma or GED, 3 years of office experience, and strong Microsoft Office skills.

Qualifications

• High school diploma or GED.
• Three years of office experience, preferably in a public education environment.
• Demonstrated computer skills with experience in Microsoft Office suite.
• Excellent verbal communication skills and personal integrity.
• Effective organization and interpersonal skills.
• Ability to prioritize tasks and work independently with accuracy.
• Maintain confidentiality of information.

Responsibilities

• Oversee the department’s budget, including purchases and financial management.
• Prepare and submit the annual budget; update monthly department budget.
• Maintain files on correspondence and department budgets.
• Order custodial supplies and process overtime forms for reimbursement.
• Maintain records of overtime and reimbursements for events.
• Manage documentation for contractors and invoices related to operations.
• Ensure regular attendance as required.

Education

High school diploma or GED

Tools

Microsoft Office

Job description

(Anticipated Vacancy) Records Coordinator, OPERATIONS

(Anticipated Vacancy) Records Coordinator, OPERATIONS

Cypress-Fairbanks Independent School District OPERATIONS - HOUSTON, Texas Open in Google Maps

Job Details

Job ID: 5883624

Application Deadline: Posted until filled

Posted: Aug 12, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

REPORTS TO: Director of Operations

QUALIFICATIONS:

• High school diploma or GED.
• Three (3) years office experience, preferably in a public education environment.
• Demonstrated computer skills with experience in Microsoft Office suite/computer skills.
• Excellent verbal communication skills, personal integrity, and the ability to work with a wide- range of individual and complex issues.
• Effective organization and interpersonal skills.
• Demonstrated ability to exercise independent judgment, prioritize tasks and work independently with a high degree of accuracy.
• Ability to work on multiple tasks simultaneously.
• Maintain confidentiality of information.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$38,788/CP-6

Salary Range (based on experience) as set by the Board of Trustees for the2024-2025 school year.

ESSENTIAL FUNCTIONS:

• Oversee the department’s budget, including purchases, financial management, and equipment acquisition. Prepare and submit the annual budget in a timely manner. Update monthly department budget to Director and Assistant Director.
• Process and maintain monthly and weekly budget processes and spreadsheets for the Operations Department.
• Maintain physical and computerized files on incoming/outgoing correspondence and departmental Area Manager budgets and reconciling monthly statements.
• Order custodial supplies for district buildings/Operations Department when needed.
• Process and maintain records of overtime forms and submit to Finance Office or Facilities Use Departments for reimbursement (user/extra event billbacks). Example: Church Services, Sports Associations, Campus Activities and Non-Academic Activities. Keep comprehensive report for overtime costs associated with requesting support from the Operation Department.
• Maintain a comprehensive overtime use record for the Operations Department for all facilities and monies reimbursed for various groups, organizations and district events.
• Maintain accurate records for contractors using our buildings during renovations construction projects and reimbursement for overtime for the Operations Department.
• Maintain monthly Club Rewind reimbursement for supplies and labor cost.
• Maintain monthly reimbursement from Nutrition Services for waste removal.
• Responsible for processing and paying Concentra invoices related to physical exams, ensuring billing accuracy, timely payments, and maintaining proper documentation for financial records.
• Responsible for maintaining the documents destruction schedules and processing shredding requests, including scheduling pickups of shred/recycle boxes.
• Perform other duties as assigned by Director and Asst. Director of Operations.
• Regular and reliable attendance is an essential function of the job.

EQUIPMENT USED:

Multi-line phone system, personal computer and peripherals, printer, calculator, copier, shredder, and fax machine.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Prolonged use of the computer; repetitive hand motions. Continuous sitting.

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Position Type: Full-Time

Salary: $38,788 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• Email: [e-mail]

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