Administrative Assistant I — Office & Billing Support

2240 Service Experts Heating & AC LLC; Town of Clifton Park (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Expanded PTO after 2 years

Health insurance

401(k) plan

Life Insurance

Disability insurance

Supplemental benefits

Job summary

Service Experts Heating & AC LLC is seeking an administrative associate to support the Clifton Park location. You will handle clerical duties, data entry, and routine finance tasks under general supervision, with opportunities to grow your responsibilities.

The role involves phone support, cash handling, purchasing, billing, and reporting, contributing to accurate records and efficient office operations in a busy service environment.

Qualifications

• High school diploma or equivalent with 0-2+ year experience in general clerical or accounting clerk.
• Knowledge of generally accepted administrative practices and procedures.
• Ability to learn.

Responsibilities

• Answers telephone and directs or routes calls to the appropriate person.
• Disburses cash from petty cash and reconciles expenditures monthly.
• Deposits funds and records deposits in the cash log and reports to accounts payable.
• Creates purchase orders and obtains management approval per procedures.
• Maintains inventory records and reconciles invoices with orders.
• Processes timesheets and computes piece-rate payments as needed.
• Completes billing inquiries and related reports with accuracy and timeliness.
• Handles accounts receivable tasks and daily deposits with proper documentation.
• Maintains client membership records and generates monthly reports.

Skills

Administrative support

Clerical tasks

Data entry

Cash handling

Education

High school diploma or equivalent

Tools

Exponent HR System

Job description

Service Experts Heating & AC LLC is seeking an administrative associate to support the Clifton Park location. You will handle clerical duties, data entry, and routine finance tasks under general supervision, with opportunities to grow your responsibilities.

The role involves phone support, cash handling, purchasing, billing, and reporting, contributing to accurate records and efficient office operations in a busy service environment.